Recruiting Coordinator

Responsible for maintaining applicant tracking system and maintaining open requisitions. Recruitment coordinator will be responsible for working hiring manager, team members, and outside vendors to hire qualified candidates. Recruitment coordinator sources qualified candidates, assists in the interview process and and ensuring employees are onboarded in a timely and effective manner. This position acts as liaison between recruiting team, candidates, hiring manager, and operations teams.

This position will be point of contact for onboarding process including background check and pre-employment screening (including physical, drug and alcohol test). Contributes to building a positive team environment through commitment, respect, and communication.

• Work with Human Resources management to assist with the planning, communicating, and tracking of hiring needs.
• Partner with hiring managers on recruiting strategies such as sourcing candidates via job boards, promoting jobs using social media, and partnering with third party recruiting firms.
• Source and disposition candidates within requisitions as needed. This includes administering a daily process of entering requisitions, checking the status of requisitions, and reaching out to pending approvers, scheduling interviews as needed, notifying candidates who are not qualified or not selected, coordinating pre-employment screening, processing hires, and coordinating system onboarding activities.
• Participate in staff meetings and attend operations meetings and safety meetings.
• Prepare and post job availabilities and maintain the list of candidates. Including posting positions on job boards.
• Facilitate recruiting meetings with hiring managers on as needed basis.
• Create offer letter for candidates.
• Initiate background link to candidates. Communicate reports to HR Rep for review once completed. Initiate pre-adverse and adverse letter as needed.
• Communicate with candidate to report to facility to complete screenings.
• Run candidates MVR through Continuous MVR monitoring.
• Initiate Onboarding documents to candidates. Once completed finalize hire within HR System. Communicate with managers to update regarding new hires including start date, and new hire instructions.
• Prepare orientation agenda for New Hires.
• Verify applicant information as needed, such as SSN, I-9 documents, and other sensitive information.
• Handle and maintain all necessary electronic files, including electronic I-9s.
• Answer routine questions from employees and managers regarding system, hiring, policies or procedures.
• Answer new employee questions regarding payroll, time off balances.
• Ability to establish healthy working relationships with hiring managers, team members, and candidates by providing prompt, effective communication.
• Ability to adapt to a changing environment and to effectively prioritize job duties.
• Ability to complete tasks with a prominent level of accuracy.
• Ability to meet or exceed internal and external customer needs and expectations.
• Ability to perform work accurately and thoroughly.
• Ability to utilize the available time to organize and complete work within given deadlines.
• Ability to communicate in writing clearly and concisely.
• Ability to communicate effectively with others using the spoken word.
• Ability to pay attention to the minute details of a project or task.
• Ability to get along well with a variety of personalities and individuals.
• Ability to manage confidential information.
  
  
  

Education/Experience

• High School Graduate and two to four years related recruiting experience.
• Associate's or Bachelor's Degree preferred; prior Human Resource experience preferred.
  
  
  

Computer Skills

• Proficient in Microsoft Office applications (Word, Excel, Outlook). Previous experience with Applicant Tracking system and Onboarding tracking systems preferred. Familiarity with HR database and applicant tracking system.
  
  
  

Certificates & Licenses

Professional Human Resource Certification preferred.

Working Conditions

Office environment.

Amount of Travel Required

Up to 10% Travel including branch visits and company sponsored hiring events.