What are the responsibilities and job description for the Quotations Specialist, Lighting position at United Electric Supply?
Quotations Specialist, Lighting
Who We Are
United Electric Supply Co. Inc. is a nationally recognized, 100% employee-owned company that is a large multi-regional supplier of electrical products and advanced services for the construction and industrial markets. United Electric offers a full range of electrical products and services with concentrations in industrial automation, building automation, lighting, wire/cable/conduit, distribution and control, data communications, electro-mechanical and energy solutions. With over 300 employees, United Electric is headquartered in New Castle, Delaware with locations throughout Delaware, Pennsylvania, Maryland, New Jersey, Virginia and New York.
Position Summary
In this role, you’ll support customers and the sales team by preparing accurate quotes and project documentation that help secure lighting projects. You’ll partner with Outside Sales, vendors, and customers to ensure smooth project flow from initial quotes through completion, while maintaining accuracy, strong communication, and positive relationships. Stay current on products and processes to deliver great service and successful project outcomes.
Position Responsibilities:
- Communicate effectively with customers.
- Collaborate with Outside Sales to secure projects.
- Maintain all quotes electronically in the JMS system.
- Prepare Bill of Materials (BOM) in JMS and submit to customer and assigned Outside Sales Rep.
- Ensure total accuracy of quote including spares, freight, storage, lift gates, vendor deposits, etc.
- Identify projects to utilize the Instant Rebate Program.
- Review Purchase Order and include Terms and Conditions.
- Prepare submittals as requested and monitor their return via check list.
- Review returned submittals and renegotiate with vendors if necessary.
- Coordinate with Outside Sales to complete project paperwork.
- Finalize paperwork with Outside Sales, updating any lead times on approved (BOM).
- Update final BOM in JMS and send to assigned Project Administrator for review.
- Develop and maintain positive relationships with vendors, customers, and employees.
- Stay up to date on new products by attending trade shows and seminars.
- Engage in Life Long Learning activities and meet yearly requirements.
- Participate in pre-job and project review meetings.
- Performs other duties as obvious or assigned.
Commitment to Safety
- Adhere to all United Electric health, safety, and environmental policies.
- Act in a safe and positive manner always, ensure that those around you do not put themselves or others at risk. Your personal safety is your responsibility.
- Complete an accident/Incident report for any safety and/or health infractions that occur or are witnessed.
- Support all United Electric health, safety, and environmental policies for all employees within your branch.
Qualifications
- Excellent interpersonal and communication skills.
- Professional phone manners
- Excellent organizational and time management skills
- Ability to work well under pressure
- Working knowledge of Microsoft Office (Word, Excel, Outlook)
- Experience in effective conflict resolution.
- High School Diploma required
Compensation & Benefits
- Health, Dental, and Vision Insurance
- Disability Insurance and Life Insurance
- 401(K) and Stock Ownership
- Paid Vacation and holidays
- Educational Benefits
- Wellness Programs
- Work/Life Balance
- Eligible for Bonus
We are an equal employment opportunity employer.