What are the responsibilities and job description for the Senior Administrative Assistant position at United Business Real Estate?
Company Description United Business Real Estate connects businesses, investors, and land buyers with commercial, industrial, agricultural, and other real estate opportunities in the Tooele area. The company focuses on helping clients find properties that align with their goals, whether for building, investing, or expanding a business. United Business Real Estate emphasizes a straightforward process, honest guidance, and practical solutions that help clients put land to work. Team members contribute to a client-centered approach that values clarity, integrity, and long-term relationships.
Role Description The Senior Administrative Assistant is a full-time, on-site role based in South Jordan, UT. This role provides high-level administrative support to executives and the broader team, including managing calendars, scheduling meetings, organizing travel, and preparing documents and reports. Daily responsibilities include handling phone calls and email correspondence, greeting visitors, maintaining files and records, and supporting office operations such as supplies and logistics. The Senior Administrative Assistant may assist with basic bookkeeping tasks, data entry, and preparation of client-facing materials, while ensuring that internal processes run efficiently. The role requires strong attention to detail, confidentiality, and the ability to prioritize multiple tasks in a fast-paced real estate environment. We utilize AI as an integral tool. This position is in the South Jordan office from 9am to 6pm regular weekdays.
Qualifications
- Candidates should possess strong Administrative Assistance and Executive Administrative Assistance skills to support leaders and manage complex schedules and tasks.
- Candidates should possess excellent Phone Etiquette and Communication skills to handle client interactions, internal coordination, and professional correspondence.
- Candidates should possess solid Clerical Skills, including filing, data entry, document preparation, and basic office systems proficiency.
- Proficiency with office software (e.g., Microsoft Office or Google Workspace) and experience working in a professional office environment.
- Strong organizational skills, attention to detail, and the ability to manage competing priorities with minimal supervision.
- High level of professionalism, discretion, and reliability when working with sensitive information and executive leadership.
- Previous experience in real estate, professional services, or a similar client-focused industry is beneficial.
- Associate or bachelor’s degree in business, administration, or a related field preferred, or equivalent work experience.