What are the responsibilities and job description for the Administrative Specialist position at United Bags Inc.?
Join a Company with a Legacy of Success
At United Bags, Inc., you're not just accepting a position-you're becoming part of a company with over 135 years of history, innovation, and growth. As a fifth-generation, family-owned business founded in 1890, we've built our reputation on quality products, exceptional customer service, and a commitment to our employees.
Today, United Bags is a recognized leader in industrial packaging and bulk bag solutions, serving customers nationwide through four U.S. distribution centers and the industry's largest dedicated sales team. Our products-including FIBCs (bulk bags), woven polypropylene bags, paper bags, and custom packaging solutions-help power essential industries across the country.
If you're looking for a stable, long-term career where your contributions matter and your growth is encouraged, we'd love to hear from you.
Position Overview
We are seeking a highly organized and detail-oriented Administrative Specialist to join our team in St. Louis, Missouri. This full-time, on-site role is central to the daily operations of our business and offers the opportunity to work closely with multiple departments while supporting customers, financial processes, and company initiatives.
As an Administrative Specialist, you'll help keep our office running smoothly, provide exceptional support to customers and internal teams, and play an important role in ensuring operational excellence across the organization.
What You'll Do
- Coordinate and manage day-to-day office operations
- Handle customer inquiries and provide outstanding service
- Process correspondence, maintain records, and organize documentation
- Support financial transactions, payment processing, and reporting activities
- Assist with order entry and administrative workflows
- Collaborate with sales, operations, and leadership teams to support business objectives
- Prepare reports, manage schedules, and maintain accurate data
- Help streamline processes and contribute to continuous improvement initiatives
What We're Looking For
Required Skills & Experience
- Strong communication and interpersonal skills
- Excellent customer service abilities
- Administrative support experience, including scheduling, document management, and office coordination
- Analytical mindset with the ability to manage data and support financial processes
- Strong organizational skills and attention to detail
- Ability to prioritize multiple responsibilities and meet deadlines
- Proficiency with Microsoft Office and standard business software
Preferred Qualifications
- Associate degree required; Bachelor's degree preferred
- Experience with ERP, CRM, or order-entry systems
- Experience processing payments or supporting customer transactions
- Previous experience in manufacturing, distribution, logistics, or B2B environments
- Prior experience in an administrative, operations, or office support role
Why You'll Love Working at United Bags
We believe great employees deserve great support. That's why we offer:
- Competitive compensation
- Performance-based incentive opportunities
- Medical, dental, and vision insurance
- 401(k) retirement plan with profit sharing
- Paid time off and paid holidays
- Career stability with a financially strong, family-owned company
- A collaborative, team-oriented culture where your contributions are valued
- Opportunities for professional growth and advancement
Ready to Make an Impact?
If you're looking for a rewarding career with a respected industry leader, we invite you to apply today.
Please send your resume (and optional cover letter) to jobs@unitedbags.com.
United Bags, Inc. is proud to be an Equal Opportunity Employer.