RECRUITMENT COORDINATOR-PHYSICIAN SERVICES

You belong at Union!

The Recruitment Coordinator plays a key role in providing the highest quality of patient care while the patient is at Union Health.

The Recruitment Coordinator provides comprehensive administrative and operational support for the recruitment and onboarding process, ensuring an exceptional candidate and hiring manager experience from initial recruitment through hire. This position coordinates interviews, manages recruitment logistics, maintains applicant tracking systems, prepares employment documentation, and facilitates communication among candidates, hiring managers, recruiters and external partners.

Join us as we provide compassionate service and high-quality care to the Wabash Valley Communities. We are committed to helping you find a role that recognizes your interests, expertise, and talent and helping you achieve your long-term career goals and aspirations. At Union, you’ll experience an inclusive environment in which you are empowered to be your best self every day.

In addition to competitive pay, Union co-workers enjoy:

• Part-time and Full-time schedules
• Comprehensive Benefits
• Paid Time Off starting day one.
• Tuition reimbursement up to $5,250 each year.
• Career Paths
• Success Sharing
• 403b Retirement Employer Match.
• Much More!

Be part of an organization that is dedicated to your work-life balance, career, growth, and development. Union Health, U Matter and U Belong.

How can we help? Call us at 812-238-7827 or email us at recruiting@union.health

Recruitment Coordinator Details

Essential Job Duties:

• Provide support in posting job openings on job boards, Union Health websites, and social media platforms, and other recruitment sources.
• Partner with Marketing and Communications on resources and materials that are appropriately branded and connected to organizational strategies and guidelines.
• Review resumes and applications to identify qualified candidates as requested.
• Coordinate candidate interview schedules, travel arrangements, itineraries, and site visits while ensuring an exceptional candidate experience.
• Communicate with candidates regarding interview details and hiring updates as requested.
• Maintains and updates Union Health’s applicant tracking systems (ATS) and candidate databases to ensure accuracy, timeliness of information, and required task completions.
• Assist with recruitment reports, dashboards, and metrics including time-to-fill, candidate pipeline activity, interview activity, and recruitment source effectiveness.
• In coordination with the recruiter, plan for and participate in career fairs, recruiting events, and campus hiring activities.
• Ensure compliance with hiring policies and employment regulations.
• Serve as the physician and advanced practice provider liaison for the new hire and onboarding process.
• Partner with medical staff offices, credentialing, and legal counsel to facilitate immigration processes for physicians, advanced practice providers, and other healthcare professionals.
• Prepare and place required job advertisements using approved recruitment sources (newspapers, online job boards, state workforce agencies, professional journals, etc.).
• Collaborate with immigration counsel on PERM labor certification cases, H-1B petitions, TN visas, J-1 waivers, O-1 petitions, and permanent residency sponsorship.
• Provide guidance to leaders and candidates regarding employment authorization, sponsorship processes, and immigration timelines.
• Prepare recruitment reports and documentation for DOL audits and USCIS requests for evidence (RFEs) as needed.

Qualifications:

• Associate degree in Human Resources, Business Administration, Healthcare Administration, or a related field required; bachelor's degree preferred.
• Professional in Human Resources (PHR), SHRM Certified Professional (SHRM-CP), or Talent Acquisition Specialty certification preferred.
• Minimum of two (2) years of experience in recruitment, human resources, physician recruitment, talent acquisition, healthcare administration, or an administrative support role.
• Experience coordinating interviews, scheduling, onboarding, or recruitment processes preferred.
• Healthcare recruitment experience preferred.
• Familiarity with immigration sponsorship processes (PERM, H-1B, J-1, TN, O-1) preferred.
• Strong organizational and project coordination skills with the ability to manage multiple priorities and meet deadlines.
• Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
• Experience using applicant tracking systems (ATS), HRIS, or recruitment software preferred.
• Knowledge of employment laws, recruitment best practices, and equal employment opportunity principles preferred.

Please note that the salary information provided on the career site for this position opening may not necessarily reflect the accurate compensation associated with the role.
We encourage candidates to inquire further and engage in direct communication with Union Health for comprehensive salary details.

As an EOE/AA employer, Union Hospital, Inc. will not discriminate in its employment practices due to an applicant's age, race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran or disability status.