What are the responsibilities and job description for the Accounts Payable Coordinator position at Unified Health Services?
Unified Health Services, LLC provides billing and collections services for healthcare providers in the workers’ compensation subset of the complex claims market. Our office is based in Memphis, TN, and we specialize in prior authorizations, eligibility, contract compliance, denial management, and payment analysis of worker’s compensation claims. Through data-driven solutions backed by proprietary technology, we deliver actionable intelligence to our staff responsible for maximizing reimbursement for hospitals, health systems, and ambulatory surgery centers in all 50 states. Our innovative technology platform streamlines medical claims processing, ensuring accurate reimbursement while alleviating the administrative challenges of billing for workers' compensation.
Position Summary
The Accounts Payable Coordinator is responsible for ensuring timely and accurate payments to clients, vendors, and other external partners in accordance with contractual terms and internal policies. This role supports the integrity of financial transactions through proper documentation, reconciliation, and reporting while serving as a point of contact for client and vendor inquiries related to accounts payable and service fees. The ideal candidate will bring strong attention to detail, a solid grasp of bookkeeping principles, and the ability to manage multiple priorities in a fast-paced environment. This is a salaried, on-site position in Memphis, TN that reports to the VP of Financial Services.
Key Responsibilities
• Perform day-to-day bookkeeping tasks, including recording, classifying, and reconciling financial transactions in accordance with generally accepted accounting principles (GAAP).
• Maintain accurate general ledger records related to client receivables, refunds, and vendor expenses.
• Prepare and process client payables, including checks and ACH transfers, in line with company policies and contractual agreements.
• Process vendor invoices, verify account coding, and ensure timely disbursement of payments.
• Record and issue refund payments to clients, employers, carriers, and other external parties.
• Reconcile accounts payable and receivable transactions on a weekly basis to ensure accuracy and completeness.
• Monitor client receivables and escalate any delays or irregularities to management through detailed tracking and reporting.
• Generate and maintain the Service Fee Trending report to support revenue tracking and client account analysis.
• Support internal and external audits by providing accurate documentation and transaction histories.
• Respond to client inquiries related to payment schedules, provider reimbursements, and accounting reports (e.g., Schedule A, TDR fees).
• Contribute to month-end closing by ensuring all payables and financial entries are current and accurate.
• Participate in special projects and assist with ongoing improvements to bookkeeping and financial processes.
The Accounts Payable Coordinator role is dynamic and may include additional tasks related to collections and revenue cycle support as needed. All duties should be performed in accordance with UHS policies, payer guidelines, and relevant state/federal regulations.
Qualifications & Skills
• Associate or bachelor’s degree in business, accounting, or related field preferred; will consider equivalent work experience with a high school diploma or GED.
• Strong working knowledge of bookkeeping principles, including account reconciliation, journal entries, and ledger management. Minimum of 1 year of accounts payable or general accounting experience preferred.
• Proficient in QuickBooks (required) and experience with other accounting or ERP software is a plus.
• Intermediate to advanced skills in Microsoft Excel and other Office applications.
• Ability to manage multiple tasks and deadlines effectively.
• Excellent organizational and analytical skills with a strong attention to detail.
• Strong communication skills, both written and verbal, with a customer-service mindset.
• Self-starter with the ability to work independently while maintaining high productivity and accuracy.
• Demonstrated ability to handle sensitive financial information with discretion and confidentiality.