What are the responsibilities and job description for the Accounts Payable Coordinator position at Barr Brands International, Inc.?
Position Summary: This position is responsible for analyzing and processing complex accounts payable transactions/ invoices. Position will partner with Supply Chain personnel to conduct research and analysis to resolve invoice discrepancies. This is a key role in maintaining positive vendor relationships. Work is performed under the general supervision of the Plant Controller.
Note: This position requires meticulous attention to detail in the performance of daily work; also requires confidentiality and trust as the incumbent has access to employee and company expense records.
Essential Duties and Responsibilities:
- Process 3-way match invoices ensuring they are accurately matched to the purchase receipt with correct pricing in accordance with departmental procedures in Concur.
- Process expense invoices.
- Prioritizes invoices according to cash discount potential and payment terms.
- Responsible for routing and escalating invoices to the appropriate party to resolve any issues preventing processing.
- Analyzes, investigates, and resolves exception reporting discrepancies related to invoice matching issues (RNI, INR, etc.)
- Correspond with vendors, respond to inquiries, and reconcile vendor statements.
- Files receiving paperwork daily and manages storage and destruction of records.
- Facilitate internal and external audit requests, as needed.
- Assists with month end close and special projects or other assignments as directed.
Qualifications/Experience:
Three to five years of related experience processing 3-way match (inventory) invoices (required); Associate degree in Finance/Accounting or equivalent from a two-year college or technical school (preferred); basic knowledge of accounting policies and practices is required; experience in a manufacturing environment is required.
Must have strong problem-solving skills and analytical skills; need strong attention to detail, organization, and interpersonal skills; effective oral and written communication skills; working knowledge of personal computer and various software applications including word processing and spreadsheets (Microsoft Office); experience working with major ERP systems - (MS Dynamics D365, Concur) is preferred. Some overtime may be required.
Work Environment/Physical Demands/Travel:
- Typical office environment with moderate noise level.
- Ability to sit, stand, walk, reach, climb, stoop, talk, hear, and see and ability for hand/wrist use for extended periods of time.
- Ability to read and understand documents such as safety rules, operating and maintenance instructions, procedure manuals, correspondence. Ability to write routine reports and correspondence. Ability to speak and present information in small groups of suppliers, or employees of the company.
- Ability to calculate figures and amounts such as discounts, interest, commissions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.
- Ability to apply common sense understanding to carry out detailed written or oral instructions. Ability to deal with problems involving a few concrete variables in routine situations.
- Ability to infrequently lift between 10-15 lbs.
Americans with Disabilities Act (ADA) Compliance:
Barr Brands is committed to providing equal employment opportunities to qualified individuals with disabilities. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodation. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the role.
Accommodations:
Barr Brands will engage in an interactive process with employees and job applicants to identify and provide reasonable accommodations for individuals with known physical or mental disabilities unless such accommodation would impose an undue hardship on the company's operations. Employees and applicants are encouraged to discuss potential accommodations with the HR department.
Commitment to Diversity and Inclusion:
Barr Brands values diversity and inclusion in the workplace. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. We believe that diverse teams drive innovation and success, and we are dedicated to creating an environment where all employees feel valued and empowered.
This job description reflects management’s assignment of essential functions; it was not meant to be all-inclusive of the tasks that may be assigned.
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.
