Business Assistant (Corporate Office - Facilities)

The Business Assistant (BA) ensures the smooth performance of daily office services functions and provides administrative support for a team or location. This BA position works primarily on-site at our M Physicians Administrative Office and assists in supporting needs of the Facility Operations team and maintaining consistent services across our UMP facilities. This position is part of a larger admin support team that provides daily services at multiple facilities. The BA will cross-train in other roles to be able to provide back up support and help the team maintain daily tasks across our system. What you will do as a Business Office Assistant: Process invoices for payment and ensure proper coding to Facilities budget categories, including monthly rent roll. Research and resolve invoice issues and account balance discrepancies. Manage on-site visitors and service vendors. Create ID badges and access badges for employees company-wide Assist with security system changes, camera monitoring, conducting audits, and providing reports for physical security at multiple locations. Assist with office upkeep, including maintenance requests, office equipment, parking lot utilization, office/workspace changes, signage needs, etc. Post/update materials for UMP internal website, maintain vendor contact list and shared MS Teams files. Assist with supply purchasing for facility repairs, breakrooms, office supply closet, clinic needs, etc. Manage incoming/outgoing mail, direct couriers and deliveries Perform daily tasks required to support the needs of on-site and remote workers. What you will need: Post-secondary education (Bachelor’s or Associate’s Degree) or equivalent facilities knowledge, training and experience. 2 years of general office support or facilities management experience. Excellent customer service skills and effective written and verbal communication skills. Microsoft Word, Excel, and Outlook skills required. Basic aptitude for machines and mechanical equipment. Exhibits professionalism and willingness to learn. Able to work effectively with all levels of management, external constituents, and co-workers. Location: 720 Washington Ave. Minneapolis, MN 55455 Hours: 1.0 FTE, 40 hours per week Benefits: This is a fully benefit eligible position: Competitive wages, Healthcare (including vision & dental), 401K, parking & tuition assistance and more! Compensation: 20.40 - 29.58 USD Hourly At M Physicians we believe in pay transparency and equity. The compensation for each position is based on experience, skills, qualifications, and other role-specific considerations. Our total compensation is designed to support your well-being, career growth, and work-life balance. University of Minnesota Physicians (M Physicians), a non-profit organization headquartered in Minneapolis, seeks motivated individuals for both clinical and non-clinical roles to drive innovation in health and medicine. Our inclusive culture offers competitive salaries, excellent benefits, and the opportunity for career development in the exciting field of health care to over 1,200 physicians, 300 advanced practice providers, and 2,200 health professionals and staff across Minnesota and beyond. Join us on a mission to advance medicine. We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Company Overview: At University of Minnesota Physicians (M Physicians), we are on a mission to deliver exceptional patient care, advance medicine through research, and train the next generation of health professionals. M Physicians is the multi-specialty group practice for the University of Minnesota Medical School faculty clinicians, community-practice clinicians, advanced practice providers, and healthcare professionals. We serve the land grant mission of the University by providing high quality specialty and primary care, innovative and leading-edge cures and treatments, and access to the latest evidence-based care to patients across the state of Minnesota and beyond. Employment Update: As an organization deeply rooted in our community, it’s our responsibility to protect the wellbeing of our teams, provide a safe and healthy environment for those we serve, and to set an example for our neighbors. We take our obligation to care for our patients seriously. That is why M Physicians is requiring all employees, providers, learners and volunteers to receive an annual Flu vaccination unless a reasonable accommodation or exemption is granted. Application Instructions: External Candidates: Click “Apply” and sign in with your account. If you are a new applicant, select “Create Account”. Employees: If you are a current University of Minnesota Physicians employee, please log into Workday to access our Internal Careers Site. Contingent Workers: If you are not an employee but have an active Workday account with the University of Minnesota Physicians, please log into Workday and apply using the Find UMP Jobs Worklet.