What are the responsibilities and job description for the Coordinator for Aquatic Events & Facility Operations position at UMN Recreation and Wellness?
Coordinator for Aquatic Events & Facility Operations
All applications must be submitted through the University of Minnesota employment site (https://humanresources.umn.edu/jobs). Search for Job ID# 374857.
General Statement:
The University Aquatic Center and Aquatic Programs involve the scheduling, organizing, supervision, and operations of the University Aquatic Center, the Cooke Hall pools, the St. Paul Campus pool and the aquatic programs conducted in those facilities. We offer a wide-variety of programs that serve a diverse population. We strive to be inclusive and welcoming to all members of the University community as well as to members of the public who utilize our services. The Coordinator for Aquatic Events and Facility Operations reports directly to the Aquatics Director. This position is designed to work with the Director for the supervision of competitive aquatic events and facility operations of the University Aquatic Center and St. Paul Campus pools. General work hours for this position are Tuesday-Saturday, 10:00am-6:30pm, with frequent adjustments to include additional evening and weekend hours as necessary, including Sundays.
The starting annual salary for this position is $53,500 to $56,500 and the application deadline is July 30, 2026.
Work Responsibilities:
● Event Management (80%)
o Manage the execution and supervision of Jean K. Freeman Aquatic Center competitive events.
o Hire, train, supervise, and schedule student-staff, including; equipment technicians, computer system operators, aquatic interns, and administrative assistants.
o Serve as meet director for events hosted by Recreation and Wellness.
o Prepare event contracts and billing confirmations.
o Creation and management of major event budgets.
o Form and maintain relationships with event sponsors, renters, and community/university partners.
o Manage setup and tear down of special event equipment.
o Assist with the coordination of event promotions and ceremonies.
o Maintain event related technical and facility equipment
● Facility Operations (20%)
o Provide daily, weekly, and monthly facility and equipment checks.
o Work with Aquatics Pool Operator and/or University Facilities Management staff to perform or schedule maintenance and repair to the facility and equipment as necessary.
o Work with Assistant Aquatics Director and Head Guards to fix and maintain facility equipment related to lap swim and aquatic programs.
o Assist with the planning, scheduling and execution of facility projects for the Jean K. Freeman
Aquatic Center.
o Serve as activity supervisor, building supervisor, lifeguard, or manager on duty during evening and weekend programming as necessary.
o Maintain safe and accessible storage areas in the Aquatic Center.
o Other duties as assigned by the Assistant Director.
Required Qualifications:
● BA/BS plus at least two years experience or a combination of education and related work experience to equal six years.
● Ability to lift objects up to 30 pounds while moving frequently around office areas and the pool deck.
Preferred Qualifications:
● BA/BS in Sport Management or a related field
● Three years progressive experience in Aquatics event and facility supervision in a college setting.
● Experience with Colorado Time Systems, Display Link and HyTek Meet Management Software.
● Experience with obtaining sponsorships.
● Experience with management of part time, student, or temporary staff.
● AAmerican Red Cross Certified Lifeguard, or ability to become certified within three months of hire date.
The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds. The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu.
Salary : $53,500 - $56,500