What are the responsibilities and job description for the Clerk IV (Customer Service Representative) position at UMass Amherst?
Title: Clerk IV (Customer Service Representative)
Executive Area: Human Resources
College/School/MBU: Human Resources
Department: Human Resources
Work Location: Amherst
Schedule: Full Time
Work Arrangement:Onsite
Job Summary
Serves as integral member of the Employee Service Center Team charged with providing support to employees and external clients regarding various aspects of employment at UMass Amherst. Works with Employee Service Center Team, Payroll, and Human Resources (HR) Administration, as well Managers and Personnel Coordinators in campus departments, to promote an environment of inclusion and provide excellent customer satisfaction.
Essential Functions
Provides assistance to employees in person, through email, and other technology, to identify, troubleshoot and resolve issues pertaining to payroll and benefits, referring employees to a subject matter expert when necessary.
Provides guidance to ensure new employees have the information necessary to secure timely enrollment for payroll and benefits.
Conducts New Employee Orientations related to benefits and payroll matters, updating content and corresponding documentation to ensure participants fully understand benefits options and processes to enroll in desired benefits.
Reviews employee identification documents and fulfills federal I-9 Eligibility Verification requirements by hard-copy form and e-verify as needed, ensuring compliance with employment eligibility laws and University procedures.
Assembles information and responds to Department of Unemployment Assistance claims using wage, employment, and termination information obtained from prior employee's department and HR records.
Processes tuition waivers, tracks and maintains database of same. Assists in obtaining data needed for processing tuition waiver information for tax reporting purposes.
Assists in the support of employment verification, insurance plans, retirement and Workers' Compensation administration.
Distributes incoming correspondence.
Proactively identifies and resolves challenges related to Human Resources workflow and processes; suggests improvements to employee communications and related materials.
Maintains orderly appearance of the HR Employee Service Center. Maintains the stock of required materials, ordering additional stock and updating materials as needed.
Other Functions
Performs other duties as assigned.
Minimum Qualifications
High school diploma or equivalent, and two (2) years of customer service in a fast-paced environment.
Dedication and ability to provide excellent customer service.
Excellent interpersonal and communication skills.
Ability to interpret and clearly communicate complex information.
Ability to effectively and respectfully interact with a wide variety of people.
Ability to multitask, working quickly and accurately with little supervision.
Ability to successfully work independently and as a member of a team.
Dedication to, and experience with, maintaining confidentiality of personnel information.
Ability to exercise independent judgment and creative problem solving skills.
Ability to assess work priorities and meet deadlines.
General knowledge of employee benefits.
Attention to detail and ability to work accurately with figures.
Proficiency in Word, Excel, Adobe, and ERP systems, or technical aptitude with the ability to learn new technology quickly.
Preferred Qualifications
General knowledge of benefits and payroll functions.
PeopleSoft experience.
Working Conditions
Work is performed in a standard office or indoor university environment and involves minimal physical exertion.
Work Schedule and Work Arrangement
M-F, 8:30am - 5:00pm
Salary Information
Pay Grade:Non-Unit Classified Grade 13
Click here to view theClassified Step Scale
Special Instructions for Applicants
Along with the application, please submit a resume. References will be checked at the finalist stage. Please be prepared to provide contact information for three (3) professional references.
This position will remain open for the time period required by any applicable collective bargaining agreement and will continue until a suitable candidate pool is identified. Interested applicants are strongly encouraged to apply early.