What are the responsibilities and job description for the Accounting Administrative Assistant position at Ultra Compression Services?
Position Overview
Ultra Compression Services, LLC is seeking a dependable and detail-oriented Administrative, Accounting & HR Coordinator to support daily office operations. This role is ideal for someone who can efficiently manage accounting responsibilities, administrative functions, and human resources duties in a fast-paced environment.
The ideal candidate will be highly organized, professional, self-motivated, and capable of handling confidential information with discretion.
Responsibilities
Accounting Duties
- Process accounts payable and accounts receivable
- Prepare and send customer invoices
- Assist with payroll processing and employee time tracking
- Maintain accurate financial records in QuickBooks Desktop
- Prepare reports and assist with month-end closing activities
Administrative Duties
- Answer phones and respond to emails professionally
- Maintain office records, files, and documentation
- Coordinate schedules, meetings, and travel arrangements
- Assist management with daily operational tasks
Human Resources Duties
- Assist with onboarding and employee paperwork
- Maintain employee records and HR documentation
- Maintain 401K contributions/distributions
- Support hiring efforts, including job postings and scheduling interviews
- Track employee certifications, training, and compliance documents
- Assist with company policies and employee communications
Qualifications
- Previous experience in accounting, administration, and/or HR preferred
- Strong Proficiency in QuickBooks Desktop, Excel and Microsoft Office
- Strong organizational and multitasking skills
- Excellent communication and problem-solving abilities
- Ability to work independently and maintain confidentiality
- Oil & gas industry experience is a plus
Benefits
- Competitive pay based on experience
- Opportunities for growth and advancement
- Professional and team-oriented work environment
- Paid time off and company benefits available
Pay: $15.00 - $30.00 per hour
Benefits:
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Education:
- Associate (Preferred)
Experience:
- Accounting: 5 years (Required)
Work Location: In person
Salary : $15 - $30