Samples and Inventory Specialist

The Samples Coordinator oversees the fulfillment of product samples and ensures efficient document control processes. This highly organized and detail-oriented role involves managing sample inventories, coordinating supplier interactions, collaborating with sales on sample forecasts, arranging shipments, and maintaining accurate product documentation.

• Fulfill product sample requests and provide inventory updates to internal teams.
• Communicate with counterparts on sample supply, inventory exchanges, and updates.
• Collaborate with suppliers to establish strong working relationships.
• Provide sample shipment tracking to the internal team.
• Follow proper storage and shipment protocols compliant with Safety Data Sheets (SDS).
• Maintain and organize sample stock, supplies (e.g., containers, labels, packing), and the sample area.
• Monitor inventory to balance demand with waste prevention.
• Prepare, label, and ship samples, ensuring compliance with Globally Harmonized System (GHS) warnings, OSHA, and MSDS guidelines.
• Conduct ongoing safety training (HAZMAT, OSHA) and utilize FedEx/UPS platforms for shipment processing.
  
  

• Enter and maintain accurate data using Excel sheets for tracking and inventory.
• Receive, verify, and audit Certifications of Analysis (COA).
• Organize, store, and accurately label all product documentation.
• Ensure compliance with sample labeling, specifications, and regulatory standards.
• Create drum, tote, and packaging labels; process and finalize Bills of Lading (BOLs) and related shipping documents.
  
  

• Provide professional communication with internal and external personnel.
• Perform miscellaneous duties as needed and adapt to changing requirements effectively.
• Maintain exceptional attention to detail, follow-up, and organizational skills.
  
  

• High school diploma or equivalent required; degree in business administration, logistics, or related fields preferred.
• 2-5 years of experience in purchasing, inventory, or supply chain management.
• Experience in the chemical or specialty ingredients industry is a plus.
• Strong understanding of inventory management and supply-side logistics.
• Proficiency in Microsoft Office, especially Excel; ERP system experience (e.g., Chempax) is a plus.
• Excellent communication, organizational, problem-solving skills, with attention to detail.
  
  

• Ability to focus on details, manage deadlines, and prioritize tasks in a fast-paced environment.
• Maintain confidentiality and professionalism when handling sensitive information.
• Regular sitting, standing, and walking; occasional lifting/moving of up to 10 lbs.
• Operates standard office equipment (e.g., computer, phone, fax, copy machines).
• Must pass background checks, drug tests, and behavioral assessments as per company policy.
  

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.