Front Office Coordinator

Front Office Coordinator (Administrative Assistant / Receptionist)

A growing and fast-paced organization is seeking a Front Office Coordinator to support daily office operations. This role combines front desk reception and administrative support, making it ideal for candidates with experience as a Receptionist, Administrative Assistant, Office Coordinator, or Office Administrator.

This individual will serve as the first point of contact for visitors and vendors while supporting internal teams with document management, billing assistance, and overall office organization.

Position Details:

• Location: Delray Beach, FL
• Schedule: Monday-Friday, 8:00 AM - 5:00 PM (7:00 AM - 4:00 PM option available after training)
• Work Environment: 100% onsite (no remote or relocation options)
• Note: Local candidates only. Immediate hiring need.

Key Responsibilities:

• Greet and assist clients, vendors, and visitors in a professional and welcoming manner
• Answer and route incoming phone calls
• Manage deliveries (FedEx, UPS, etc.) and maintain front office organization
• Ensure office common areas are clean and stocked (coffee, kitchen, restrooms)
• Provide basic office equipment and printer support
• Sort, open, and distribute incoming mail; manage outgoing correspondence
• Order office supplies, groceries, and inventory through vendors such as Amazon, Costco, Instacart, and Office Depot
• Maintain organized office systems and assist with day-to-day operations
• Provide comprehensive support during billing cycles and deadlines
• Maintain accurate records for financial documentation and job files
• Open, scan, rename, and file key documents (e.g., Notices, releases, pay applications)
• Maintain and organize job files for accuracy and accessibility
• Process subcontractor documents (Certificates of Insurance and W9s) and update internal systems
• Ensure all records are properly stored and aligned with company standards

Qualifications:

• Bachelor's degree (B.A. or B.S.) preferred
• 1 years of experience in front office, receptionist, or administrative support roles
• Strong organizational and multitasking skills in a fast-paced environment
• Excellent communication and customer service skills
• Proficiency in Microsoft Office and document management systems
• High attention to detail and ability to handle confidential information

Apply Today!

If you're a detail-oriented professional who enjoys balancing front desk interaction with administrative responsibilities, we encourage you to apply. This is a great opportunity to join a collaborative team and play a key role in keeping office operations running smoothly.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.