Accounting AP/AR Clerk

Ultimate Staffing is hiring! We're looking for an Accounting (AP/AR) Clerk for our trucking/cartage client in Metro Detroit. $25/hour, temp to hire.

Accounting AP/AR Clerk Core Responsibilities & Duties (not limited to):

*Invoice Processing: Review invoices for accuracy, obtain proper approval, accurately coding, and entering vendor invoices into accounting systems accurately.

*Vendor Management: Setting up new vendors, maintaining vendor database, handling vendor inquiries, resolving billing discrepancies, and maintaining positive supplier relationships.

*Reconciliation: Reconciling vendor statements, credit card statements, petty cash, and general ledger accounts including correct data entry into system.

*Accruals: entering and tracking accruals and pre-payment data in to system and or spreadsheets.

*Compliance & Records: Maintaining organized digital or paper files and ensuring W-9 compliance for year-end 1099 reporting.

*Month-End Support: Assisting with month-end closing, including AP accruals.

*Clerical: Maintain AP electronic files (includes scanning, saving and creating new digital files). Maintain AP paper files (archiving, filing, shredding and creating physical files).

*Miscellaneous:

Maintain existing processes, offer process improvement ideas.

Meet deadlines per assigned schedule.

Cross train with Account Receivable role, and have ability to perform role as needed.

Support Accounting supervisor as directed with additional task of special projects.

Accounting AP/AR Clerk Required Skills and Qualifications

*Experience: 2-3 years of experience in accounts payable or accounting roles.

*Software Proficiency: Strong proficiency in Microsoft Excel and accounting software (e.g., QuickBooks,).

*Analytical Skills: Strong numeracy and attention to detail for identifying discrepancies.

*Critical Thinking: Objectively analyzing and evaluating an issue or data to identify errors or faulty logic.

*Communication: Ability to communicate professionally with vendors and internal teams (written and verbally).

Core Personal Traits & Skills

*Meticulous Attention to Detail: Essential for catching discrepancies, preventing overpayments, and ensuring 3-way matching accuracy.

*Strong Organization & Time Management: Ability to manage invoices, prioritize tasks, and ensure all data backup is saved, noted, and stored electronically.

*Analytical & Problem-Solving Skills: Adept at investigating invoice variances, identifying errors, and analyzing vendor payment histories.

*Excellent Communication & Collaboration: Essential for resolving invoice discrepancies with vendors and collaborating with internal procurement or finance teams.

*Adaptability: Ability to embrace new procedures, payment technologies and adapt to changing regulatory requirements.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.