What are the responsibilities and job description for the Contracts Administrator position at Ulliman Schutte?
Ulliman Schutte Construction is Building a Better Environment!
Come join the team that is building critical water facilities to serve millions of people and protect our environment for the future!
Ulliman Schutte is more than a construction company, we are a team of passionate professionals committed to protecting one of the world’s most valuable resources: water. From advanced water and wastewater treatment facilities to essential environmental infrastructure, our projects make communities healthier, stronger, and more sustainable.
Our success comes directly from the expertise, dedication, and ingenuity of our people. That’s why we offer long-term stability, a comprehensive compensation plan, and a generous benefits package; along with a culture where collaboration, growth, and camaraderie are part of the job.
Ulliman Schutte is seeking a Contracts Administrator to join our motivated finance team in supporting the company’s operations and growth. The highly interactive, team-based nature of this position requires presence in our Miamisburg, Ohio headquarters office.
Contracts Administrator Daily Life
- Coordinate contract execution with project owners during the project cycle, including the owner contract and ancillary documents such as bonds and consent of surety, certificates of insurance, sales tax exemptions, owner change orders, various affidavits, release of retainage, and more.
- Collaborate with construction project team leaders and in-house legal to execute procurement documents with subcontractors and vendors, ensuring compliance with company standards. This involves confirming requested revisions are reviewed, documented and integrated into contract records.
- Maintain contract records in CMiC, the Company’s ERP system, ensuring accuracy, completeness, and timely updates.
- Proactively track and obtain missing documents, signatures, and approvals to ensure adherence to deadlines and compliance requirements.
- Draft and manage supplemental agreements, including assignment and assumption and joint check agreements, utilizing company-approved templates and adapting them to meet project-specific requirements.
- Interface regularly with other finance team members to facilitate compliance, payment of invoices, resolution of issues and other matters.
- Perform other miscellaneous duties in support of the department and the Company.
Qualifications
- High School Diploma is required. An associate or bachelor’s degree in a business discipline is preferred.
- Minimum of 3 years of demonstrated experience in administrative or business operations is essential, including familiarity with business workflows, procurement processes and project coordination.
- Previous experience in contracts administration, legal support, or compliance positions is valued.
- Excellent verbal and written communication skills.
- Exceptional attention to detail and organizational skills.
- Proficiency in Microsoft Office Suite and document management tools.
- Ability to work cross-functionally with legal, finance, and field operations teams.
- Capacity to manage multiple contracts and deadlines simultaneously.
LIFE WITH US
At Ulliman Schutte, we are an industry leader because of our people. We foster a work environment that emphasizes lasting relationships, encourages personal growth, and rewards hard work. Our team is driven by a sense of urgency, a commitment to quality, and a shared responsibility to manage risks and keep everyone safe. Above all, we aim to add value in everything we do.
Ulliman Schutte Construction, LLC is focused on building teams of honest, dedicated professionals who have a passion for Building a Better Environment for our employees, customers, business partners, and the communities we serve. We are proud to be an Equal Opportunity Employer that does not discriminate on the basis of race, color, sex, gender identity, sexual orientation, religion, national origin, Veteran or disability status.
Ulliman Schutte is a drug-free working environment. All offers are contingent upon compliance with Ulliman Schutte’s pre-employment drug screening policies and E-Verify eligibility confirmation.
