What are the responsibilities and job description for the Accounting Clerk position at UKBFC Corporate Board?
Job Summary:
The Accounting Clerk will support the accounting department in maintaining accurate financial records, processing transactions, and ensuring smooth day-to-day operations. This position involves handling basic accounting functions such as processing accounts payable and receivable, reconciling accounts, preparing financial documents, and assisting with month-end closing procedures. The ideal candidate will be detail-oriented, organized, and have a strong understanding of accounting principles.
Job Duties:
Process invoices and prepare payment requests.
Ensure accurate and timely payments to vendors and suppliers.
Maintain a record of all invoices and payment history.
Reconcile discrepancies with vendors, ensuring all issues are resolved promptly.
Process incoming payments and ensure timely deposits.
Generate and send out billing statements to customers or clients.
Monitor aging reports to follow up on overdue payments.
Record payments in the general ledger.
Assist with posting journal entries and reconciling accounts.
Help ensure the accuracy of financial data and transactions.
Maintain organized files and documentation for audits and reviews.
Reconcile bank statements with internal financial records.
Identify and resolve discrepancies between bank records and accounting data.
Assist with payroll processing by providing necessary information.
Ensure the accuracy of employee records related to pay and deductions.
Prepare basic financial reports for internal use, such as trial balances, income statements, or balance sheets.
Assist in preparing month-end and year-end reports.
Maintain organized filing systems for all financial records, receipts, and invoices.
Ensure that all documents are properly stored and easily accessible for audits or reviews.
Provide documentation and support for internal and external auditors during financial audits.
Help prepare records for tax filing and regulatory compliance.
Assist the accounting team with any other administrative tasks as needed.
Provide support to other departments regarding accounting-related inquiries.
High school diploma or equivalent required.
Associate’s degree in accounting, finance, or a related field preferred.
Experience running payroll.
Previous experience in accounting, bookkeeping, or a related field is a plus.
Experience with accounting software (e.g., QuickBooks, Microsoft Excel, Sage, or similar) is preferred.
Strong understanding of basic accounting principles.
Excellent attention to detail and accuracy.
Strong organizational and time-management skills.
Ability to handle confidential financial information.
Good communication skills and ability to work as part of a team.
Proficient in Microsoft Office Suite, particularly Excel.
Ability to work independently with minimal supervision.
Flexibility and adaptability in a fast-paced environment.
Strong problem-solving skills and a proactive approach to tasks.