What are the responsibilities and job description for the Extra Help - Office Support Assistant - Reg Pharmacy Program: Rockford position at uic?
Position Summary
Under the supervision of the Vice Dean, the Extra Help Office Support Assistant will support the administrative functions of the Retzky College of Pharmacy, in-person, on our UIC Health Sciences Campus in Rockford, Illinois. This includes managing administrative tasks, ensuring smooth operations, and providing excellent customer service to all. The Extra Help Office Support Assistant will serve as a resource for college administration, employees, students, and visitors of the college.
Duties & Responsibilities
- Greets visitors, answers telephone, and relays calls and messages to appropriate staff members; initiates calls to obtain specific information requested by others
- Receives, sorts, opens and distributes incoming mail/packages and prepares outgoing mail (weighs envelopes/parcels, applies postage, proofreads documents and corrects errors
- Schedules appointments/meetings when time, place, and participants are specified
- Assists in the facilitation of meetings, events and makes basic travel arrangements as requested
- Creates, updates, revises and retrieves records and files within an established filing system, which include confidential materials
- Prepares supply orders, issues office supplies and maintains records of supplies used in a unit; maintains inventory log and assigns keys and/or equipment to staff
- Assists in the preparation of simple financial paperwork
- Performs routine website updates
- Assists with or participates in the hiring, training, assignment of work, and/or supervision of student workers
- Serves as a point of contact for unit/office/building for emergency preparedness (emergency broadcast network tests, maintaining emergency exit plans, etc.)
- Performs other related duties as assigned
- Perform other related duties and participate in special projects as assigned.