Full Charge Bookkeeper

Summary/objective:

As a Client Service Associate, you will be responsible for recording financial transactions, reconciling accounts, preparing financial reports, and ensuring compliance with relevant regulations. Your strong organizational skills, attention to detail, and proficiency in bookkeeping software will contribute to the smooth operation of our financial processes.

Essential functions

Financial Transaction Recording

• Record day-to-day financial transactions, including accounts receivable, accounts payable, and general ledger entries
• Maintain accurate and up-to-date financial records using bookkeeping software or spreadsheets
• Classify and categorize expenses, revenues, and other financial data to ensure proper allocation
• Assist in the preparation of month-end and year-end financial statements.
• Provide financial data and reports to management as needed for decision-making purposes

Bank Reconciliation

• Reconcile bank statements with the general ledger on a regular basis
• Identify and resolve discrepancies between bank records and financial records.
• Investigate and reconcile any outstanding transactions or issues related to bank accounts

Accounts Payable and Receivable

• Process vendor invoices, track payments, and ensure timely payment to vendors
• Generate and send customer invoices, record payments, and follow up on outstanding receivables
• Monitor accounts payable and receivable aging reports and take appropriate actions to resolve outstanding balances

Compliance and Record Keeping

• Ensure compliance with relevant financial regulations and standards
• Maintain proper documentation and records to support financial transactions and activities
• Assist in gathering and preparing documents for audits and tax filings

Communication and Collaboration

• Coordinate with team members and external parties to gather necessary financial information
• Communicate effectively with vendors, clients, and colleagues regarding financial matters
• Collaborate with the accounting team to support overall financial operations

Supervisory responsibilities

• None

Work environment

• Work is conducted in a professional office environment with minimal distractions

Physical demands

• Prolonged periods of sitting at a desk and performing work in front of a computer screen for long periods of time
• Must be able to lift up to 15 pounds at a time

Travel required

• No

Required education and experience

• Prior and current bookkeeping/accounting experience in public accounting, corporate or private business
• High School Diploma or GED or High School equivalent certificate
• Thorough understanding of basic accounting principals
• Proficient knowledge of accounting software, Excel, Word, and PowerPoint

Preferred education and experience

• Bachelor's degree in accounting or relevant work experience
• Experience with Accounting CS, Sage Intacct, Bill.com, QuickBooks Online, QuickBooks Desktop, Xero, NetSuite

Other duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the colleague for this job. Duties, responsibilities and activities may change at any time with or without notice.

For job postings in our Hudson Valley Region, we are required by law to include a good faith salary range for every job, promotion, and transfer opportunity in accordance with the New York Human Rights Law. This range considers many factors, including but not limited to a candidate’s knowledge, job specific skills, experience, licensure, and certifications. A reasonable estimate of the current range for this position is $52,000 to $65,000.