What are the responsibilities and job description for the Bookkeeper position at d2d Green Design?
d2d Green Design, a growing and evolving Minority- and Woman-Owned Business Enterprise (MWBE) headquartered in Albany, NY, is seeking a full-time Bookkeeper to join our team.
The ideal candidate is analytical, highly organized, detail-oriented, and communicative, with the ability to work collaboratively in a fast-paced, project-driven environment. This position requires strong accounting skills and experience managing confidential financial information, project-based accounting, tax liabilities, financial statements, and financial tracking within the architecture, design, engineering, or construction industry.
The Bookkeeper will play an important role in maintaining accurate financial records, supporting project and business operations, monitoring financial performance, and ensuring timely and accurate financial reporting. The successful candidate will be comfortable managing multiple priorities, identifying discrepancies, maintaining confidentiality, and working closely with project and administrative teams.
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CORE QUALIFICATIONS & SOFTWARE:
- Software Expertise: Mastery of QuickBooks ,Project Management and billing tool such as Deltek/ BQE (www.bqe.com), and/or comparable tools, plus proficiency in Microsoft Office Suite, Adobe Acrobat, CRM software systems, and Adobe Creative Suite.
- Experience Level: 3 to 5 years of dedicated bookkeeping, accounts receivable, or general ledger experience. Degree in accounting, business administration, or related field (preferred); or ability to demonstrate bookkeeping and administrative skills acquired by working in positions that required comparable qualifications.
- Industry Familiarity: Understanding engineering/ architecture-specific expenses like software subscriptions (Revit, AutoCAD), AIA membership dues, plotting, and continuing education.
KEY RESPONSIBILITIES & DUTIES:
- Invoicing & Project Billing: Creating client invoices, managing retainers, and tracking project-based milestones or percentage-of-completion revenue.
- Reimbursable & Consultant Tracking: Tracking and invoicing pass-through costs like permits, renderings, travel, and outside consultant invoices.
- Accounts Receivable & Cash Flow: Monitoring aging receivables, managing collections, and handling payroll or time sheet/expense records for staff. Communicate with vendors, clients, and team members regarding billing or payment issues
- General Administration: Handling bank reconciliations, month-end closes, accounts payable, and tax-ready financial statements.
Location: Hybrid
Salary: Negotiable
Work Location: Hybrid remote in Albany, NY 12242