Implementation Project Management Coordinator

Apply now Job no: 537422

Work type: Staff Full-Time

Location: Main Campus (Gainesville, FL)

Categories: Business/Accounting/Finance, Education/Training/Instructional Design

Department:18300000 - ED-LASTINGER CENTER

Classification Title

Project Manager II

Classification Minimum Requirements: Master's degree in in an appropriate area; or a bachelor's degree and two years of relevant experience; or an equivalent combination of education and experience. Job Description:

The University of Florida Lastinger Center for Learning’s mission is to improve the quality of teaching, learning, and childcare. We research, develop, and scale educational innovations for adults and children that put all learners on trajectories for lifelong success. Specifically, the Center targets kindergarten readiness, 3rd grade reading proficiency, and algebra proficiency as critical milestones in children's educational trajectory that are predictive of success in school and life. The Center works at the nexus of research, practice, and policy to develop sustainable systems that leverage educational technologies and improve the implementation of research-based practices. Housed in one of the nation's elite public research universities, the Center operates as a dynamic, entrepreneurial workplace focused on executing UF's service mission to strengthen the human condition and improve the quality of life. The Lastinger Center is committed to attracting, hiring, and retaining top talent by valuing a variety of thought, skill, and experience. As an equal opportunity employer, we believe in fostering environments where team members feel respected, valued for their differences, and empowered to do their best work.

Project management coordination and strategic planning

• Conduct project meetings and communicate project status with stakeholders and/or partners, project team members, vendors and supervisors.
• Create and revise policies and procedures; this can include updating existing policies as well as creating new ones.
• Establish and maintain relationships with business units and key stakeholder and/or partner groups to understand their business needs, ensure alignment on objectives and ongoing buy-in across all project activities.
• Translate business objectives into projects with clearly defined scope, timing, deliverables, resources, and key measures of success.
• Maintain comprehensive project documentation. Provide regular progress reports, including status updates, performance metrics, and project evaluations.
• Proactively manage and communicate ongoing changes in project scope, identify potential crises and devise contingency plans.
• Identify and implement best practices for project management and process improvement. Contribute to a culture of continuous improvement within the PMO.
• Contribute to strategic planning for both agile and waterfall workflows and practices, including but not limited to change leadership, process mapping, sprint development, and project documentation.
  
  

Project management operations

• Develop detailed project plans, including scope, objectives, timelines, and resource allocation. Oversee the execution of projects, ensuring that milestones are met and deliverables are achieved.
• Lead project meetings and drive project issues through to resolution.
• Develop and deliver progress reports, proposals, requirements documentation and presentations. Meet with stakeholders and/or partners to determine expectations regarding the project.
• Identify potential project risks and develop mitigation strategies. Monitor and address risks and issues to ensure minimal impact on project delivery.
• Facilitate the analysis and resolution of issues that impede project progress.
  
  

Project management strategy and quality assurance

• Contribute to the development of best practices and tools for project management.
• Conduct post project assessments and evaluations.
• Create recommendations to identify successful and unsuccessful project elements.
• Ensure comprehensive and seamless project post-implementation transition.
• Create and implement UAT processes and tests for project health and governance.
  
  

Other Duties As Assigned

This position is time limited and soft funded.

Expected Salary

$70,000 - $80,000

Required Qualifications: Master's degree in in an appropriate area; or a bachelor's degree and two years of relevant experience; or an equivalent combination of education and experience. Preferred:

• PMP, PRINCE2, or similar project management certification is preferred.
• 5 years of experience in project management, with a proven track record of managing large-scale or complex implementations.
• Strong project management skills with experience in planning, executing, and closing projects.
• Excellent leadership and project team management abilities.
• Proficiency in project management software and tools (e.g., MS Project, Asana, Jira) and project management approaches (e.g. Agile, Kanban, etc.).
• Exceptional communication and interpersonal skills.
• Strong problem-solving and decision-making capabilities.
• Ability to manage multiple projects simultaneously and work effectively under pressure.
• Detail-oriented and highly organized.
• Proactive and able to anticipate and address potential challenges.
• Collaborative mindset with the ability to work across departments and with various stakeholders. Special Instructions to Applicants:
  
  

In order to be considered, you must upload your cover letter and resume.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required: No

Advertised: 03 Oct 2025 Eastern Daylight Time

Applications close: Open until filled

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