Department Coordinator

Department Coordinator Priority Application Deadline: 04/01/2026 Overview Job ID 37215382 Category Administrative Organization Bourns College of Engineering Department CECERT Dept Location Riverside Area Salary $52,993 - $75,105 Date Posted March 17, 2026 Application Deadline Open Until Filled Schedule 8AM - 5PM Full/Part Time Full-time(100%) Level of Supervision General Supervision Personnel Program Code Professional & Support Staff Other Information Qualifies for Employee Referral Bonus: No UC Internal Job: No Position Information The Center for Environmental Research & Technology (CE-CERT), within the Bourns College of Engineering at the University of California, Riverside, is seeking a highly organized, service-driven Department Coordinator to join our team. CE-CERT is at the forefront of environmental and energy research, partnering with industry, government, and academic leaders to advance innovative solutions. The Department Coordinator plays an essential role in supporting this mission by ensuring daily administrative operations run smoothly and professionally. This is a fully on-site position and serves as the first point of contact for faculty, students, industry partners, and visitors. The individual in this role helps shape the experience of everyone who walks through our doors. We are looking for someone who takes pride in creating a welcoming, responsive, and well-organized environment. Responsibilities include staffing the front desk during regular business hours; managing Concur travel and entertainment reimbursements with accuracy and attention to university policy; coordinating and supporting Center meetings and events; and handling a range of administrative tasks that keep operations efficient and on track. Success in this role requires strong judgment, attention to detail, and the ability to manage multiple priorities in a professional office setting. The full salary range for the Department Coordinator is $52,993.44 - $75,105.36 annually. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs. Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff. As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements. Requirements Educational Requirements Degree Requirement High School Diploma Required Bachelor's degree in Business Administration, or related field and/or equivalent work experience Preferred Associates Degree Preferred Experience Requirements Experience Requirement Minimum of 2 years of related experience Required Special Conditions Special Condition Requirement Must Pass a Background Check Required Minimum Requirements Team player with a positive attitude and willingness to assist others. Proficiency in using office software, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong organizational skills with keen attention to detail. Excellent verbal and written communication skills. Ability to multitask and prioritize tasks effectively. Preferred Qualifications Familiarity with Concur Travel & Reimbursement system and other UCR applications. Knowledge of University policy and procedures. Previous experience in an environmental research or academic setting. Additional Information In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel. UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud. UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings. UC Riverside is the top university in the United States for social mobility. - U.S. News 2020 UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color. Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019 Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine. The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories under state or federal law. It is the policy of the University of California to undertake affirmative action and anti-discrimination efforts, consistent with its obligations as a Federal and State contractor. For information about our generous employee benefits package, visit: Employee Benefits Overview Job Description Details General Information Job Title BLANK AST 2 Job Code 004723 Grade Department Head Don Collins Supervisor Sara Connor Department Custom Scope Under general supervision, the Department Coordinator provides administrative coordination and operational support for the Center for Environmental Research & Technology (CE-CERT) within the Bourns College of Engineering. The incumbent serves as a primary administrative point of contact for faculty, staff, students, visitors, and external partners, supporting daily business operations and maintaining a professional and welcoming environment. This is a full-time, 100% in-person role to ensure seamless customer service and operational continuity. The position coordinates key administrative functions including front office operations, meetings and events, travel and entertainment reimbursements, and administrative service requests. The incumbent applies knowledge of university policies and procedures to ensure compliance with campus guidelines and may provide guidance and task coordination to student assistants supporting administrative or front office operations. Key Responsibilities Description Percent Time Administrative Coordination & Front Office Operations: Serve as the primary administrative point of contact for faculty, staff, students, visitors, and external partners. Respond to inquiries regarding departmental procedures and administrative processes and direct requests to appropriate resources. Coordinate visitor logistics including meeting arrangements, facility access, and scheduling of departmental resources. Maintain administrative records and support general office operations to ensure efficient departmental functioning. May provide guidance, training, and task coordination to student assistants supporting front office or administrative operations. 25% Event and Meeting Coordination: Coordinate administrative logistics for departmental meetings, seminars, workshops, and conferences. Arrange meeting logistics including room reservations, catering, equipment setup, visitor travel coordination, and communication with campus service units. Assist with planning and execution of departmental events and ensure logistical arrangements comply with university administrative procedures. 25% Travel and Entertainment Administration: Coordinate travel arrangements and process travel and entertainment reimbursements for faculty, staff, students, and visitors. Review reimbursement requests to ensure compliance with University travel and entertainment policies and applicable guidelines. Resolve routine issues related to travel documentation, expense reporting, and reimbursement procedures. 25% Administrative Operations and Service Coordination: Coordinate departmental administrative service requests including facilities, IT support, and other campus operational services. Monitor status of service requests, communicate updates to departmental stakeholders, and follow up with service providers to ensure timely resolution. Maintain shared administrative resources including conference room scheduling, parking passes, and departmental facilities usage. 15% General Administrative Support: Support departmental administrative operations including coordination of office supplies, mail distribution, and administrative records management. Maintain organized office and shared spaces to support efficient departmental operations. Perform additional administrative tasks and operational support activities as assigned. 10% Other Requirements Items Used Standard Office Equipment Physical Requirements Bend: Occasionally Sit: Frequently Squat: Occasionally Stand: Frequently Crawl: Occasionally Walk: Frequently Climb: Occasionally Mental Requirements Read/Comprehend: Constantly Write: Constantly Perform Calculations: Occasionally Communicate Orally: Constantly Reason & Analyze: Occasionally Environmental Requirements Is exposed to excessive noise: No Is around moving machinery: No Is exposed to marked changes in temperature and/or humidity: No Drives motorized equipment: No Works in confined quarters: No Dust: No Fumes: No Critical Position Yes

Salary : $52,993 - $75,105