Updated: Jul 21, 2023
Location: Irvine-Campus
Job Type:
Department: Molecular Bio & Biochemistry
Job Opening ID: 56571
Reports To: Department Administrator
Working Title: ADMIN OFCR 2 CX
Department: Molecular Bio & Biochemistry
Bargaining Unit: CX
FLSA: Non-Exempt
Payroll Job Code: 004263
Job Location: UCI Campus- Irvine
Percent of Time: 100%
Work Schedule: 8-5, M-F
Employee Class: Career
Position Summary:
The Department of Molecular Biology and Biochemistry aims for excellence in research and education. Our administrative staff is a committed team of professional staff dedicated to helping our faculty, graduate students, postdocs, and laboratory staff achieve their professional success. We are committed to ensuring excellence through inclusion, producing a diverse, educated workforce for advancing science, and ultimately to greatly advance quality of life. If you are interested in working alongside smart, hardworking, and caring administrative professionals, then we are the place for you.
Custom Scope (customizable, will be used in the job posting/advertisement): The Department of Molecular Biology and Biochemistry is seeking for an energetic, self-motivated, organized, reliable, service-oriented member to join our administrative support team. Under general direction of the Department Administrator, the incumbent will be responsible for providing administrative support for the Chair, Department Administrator, faculty, postdocs, staff and graduate students of the Department. Incumbent will assist in policy interpretation and problem solving that requires on-going interaction with all levels of university stakeholders, faculty and staff. The incumbent will assist with financial and administrative management of select department funds. The incumbent will be responsible for preparing reimbursements, maintaining department website, coordinating seminars, equipment inventory management, coordinating vehicle/room reservations, faculty renovation projects, facilities/key and logistical requests. The incumbent will assist in coordinating graduate student recruitment, and will provide backup support for graduate affairs and instructional matters. The incumbent will be responsible for coordinating faculty recruitments, and serve as backup purchaser for the department. The incumbent will assist with senate faculty merit and promotion files for the annual Academic Personnel Review. The incumbent will be responsible for training and supervising student workers. The incumbent will assist with timely and accurate collection/coordination of quarterly graduate student funding support with fiscal officers and HR personnel in Dean's office.
Total Compensation:
In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.
$30.44 - $48.86 (Hourly Rate) Expected Pay Range within the Full Salary Range $30.44 - $48.86 (Hourly Rate)
Required:
3-5 years of experience in administration and/or finance, or an equivalent combination and experience/training.
Bachelor's degree in related area and / or equivalent experience / training.
Ability to use sound judgment in responding to issues and concerns. Solid communication and interpersonal skills to communicate effectively with all levels of staff verbally and in writing. Solid organizational skills and ability to multi-task with demanding time frames. Working knowledge of common organization-specific and other computer application programs. Ability to use discretion and maintain confidentiality. Ability to maintain tracking systems, electronic and/or paper filing system. Ability to analyze and implement policies and procedures. Ability to establish and maintain effective working relationships and communicate with departmental staff, management, and other campus staff. Skills in financial analysis and problem resolution, and in following through on assignments. Ability to follow directions and work effectively as a team member to attain organizational objectives.
Preferred:
Demonstrated knowledge of University of California accounting and procedures to complete forms necessary to accomplish various account/business transactions. Knowledge of Kuali Financial Systems or similar financial system. Working knowledge of University of California contracts and grants administrative procedures. Working knowledge of web software, such as WordPress, for use in website management.
Conditions of Employment:
The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:
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Background Check and Live Scan
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Legal Right to work in the United States
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Vaccination Policies
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Smoking and Tobacco Policy
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Drug Free Environment
The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.
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California Child Abuse and Neglect Reporting Act
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E-Verify
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Pre-Placement Health Evaluation
Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php
Closing Statement:
The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or [email protected].
