Dean's Office Operations Manager (ADMIN OFCR 3)

Working under the general direction of the Executive Assistant Dean of Administration and Finance, operate with a high degree of independence and autonomy on a day-to-day basis. Provide high-level analytical and business operations support to the Dean's Office and other departments within the College of Biological Sciences on matters concerning policy, budgeting, funds management, administration, HR, and facilities/safety. Serve as the primary account and organization manager for the Dean's Office. Oversee the Dean's Office business and payroll functions, and monitor funding and expenditures for ~$10M operating budget, including multiple funding sources (e.g., general funds, private gifts & grants, endowments, self-supporting funds). Lead Dean's Office business operations.
Supervise the Events Manager, Business Office Assistant, and student workers.

Apply By Date: December 15, 2025

Qualifications

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Bachelor's degree in related area and / or equivalent experience / training
• Financial management/planning experience within an institution of significant complexity and breadth, using automated financial information, including payroll/personnel, ledger reconciliation, purchasing and contracting.
• Experience researching and interpreting data, and presenting analyses both orally and in writing.
• Skill to develop and implement short-term and long-term solutions/plans; Skills to understand, interpret, and apply federal, state, and university policies, procedures, regulations, and rules.
• Proven team leadership and decision-making skills; ability to recruit, train, and evaluate performance of staff supervised.
• Interpersonal and communication skills to effectively work with a range of constituencies, including leadership, peer managers, and direct reports.
• Ability to multi-task in a service-oriented, fast-paced environment and achieve results.

Preferred Qualifications

• Experience in planning and implementing process improvements to enhance work processes and systems.
• Knowledge of UC and campus standard business policies and practices (including budget, accounting, financial administration, HR, extramural activities, student financial aid, fiscal close, gift acceptance, endowment management), as well as business systems (e.g. AggieEnterprise, UCPATH, and Cognos).
• Advanced Excel skills, including Macros, Pivot Tables, Power Query, XLOOKUP, etc.

Key Responsibilities

• 35% - Business Operations
• 30% - Budget Analysis/Fiscal Planning
• 25% - Leadership/Supervision
• 10% - Gift and Endowment Management

Department Overview

The College of Biological Sciences has five academic departments and three interdisciplinary centers. The College has over 1000 employees (including 120 faculty),6000 undergraduates, 400 graduate students, and over 48,000 alumni. Total annual College expenditures exceed $150M. The Dean's Office consists of 7 sub-units (including Administration, Development, IT, Marketing, Biology Academic Success Center, Health Professions Advising, and Graduate Academic Programs), houses ~55 employees across three buildings, and has ~10M operational budget.

POSITION INFORMATION

• Salary or Pay Range: $77,100.00 - $139,900.00/year
• Salary Frequency: Monthly
• Salary Grade: 22
• UC Job Title: ADMIN OFCR 3
• Number of Positions: 1
• Appointment Type: Career
• Percentage of Time: 100%
• Shift (Work Schedule): M - F 8:00AM - 5:00PM
• Location: Davis, CA
• Union Representation: No
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work)

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

• High quality and low-cost medical plans to choose from to fit your family's needs
• UC pays for Dental and Vision insurance premiums for you and your family
• Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
• Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Access to free professional development courses and learning opportunities for personal and professional growth
• WorkLife and Wellness programs and resources
• On-site Employee Assistance Program including access to free mental health services
• Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
• Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
• Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Special Requirements – Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we’re committed to solving life’s most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks