Human Services Executive Analyst/Project Manager (PROJECT POLICY ANL 3)

Under the general direction of the Associate Dean for Human Services with UC Davis Continuing and Professional Education, the Executive Analyst / Project Manager provides high-level executive support, project management and analytical expertise to advance the priorities of the Human Services team and the Division. Serves as a trusted partner, balancing administrative management with strategic project management, policy development and data analysis responsibilities. The role requires exceptional communication and writing skills, organizational skills, creativity, initiative, independent judgment, discretion, and the ability to manage multiple complex projects in a fast-paced academic environment. Leverage a high level of technical knowledge and analytical skill along with the ability to manage multiple projects utilizing current technology to develop and enhance processes, analytics and reporting. Plan and organize both large and small meetings and events. Develop, lead and analyze a variety of policies, procedures, projects and issues, ensuring consistency with university policy. Manage the Associate Dean’s electronic calendar and travel; determine scheduling priorities and resolve scheduling conflicts to keep calendar manageable. Provide general oversight, prioritization and coordination of high-level correspondence, reports and documents. Communicate tactfully and diplomatically with a variety of individuals and groups. Work independently and exercise confidentiality, accountability, initiative and sound professional judgment in developing, leading and analyzing a variety of policies, procedures, projects and issues, ensuring consistency with university policies. Adhere to UC Davis editorial and brand standards. Provide backup support to the Dean’s executive assistant and Division-wide projects.

Apply By Date 01/07/2026 by 11:59pm

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Bachelor’s degree or equivalent combination of education and professional analytical experience.
• Experience developing policies and procedures.
• Experience performing research and data analysis, with ability to identify anomalies, trends, and develop solutions within priorities, time constraints, and available resources.
• Project management experience overseeing multiple, concurrent, and complex projects; developing comprehensive project plans with risk assessment and mitigation strategies; and ensuring timely delivery within defined scope and budget.
• Experience in providing executive-level administrative support, meeting preparation, confidential correspondence, and facilitating seamless communication between executives and internal/external stakeholders.
• Strong writing, editing, and proofreading skills; ability to produce clear, well-organized information and edit for grammar and style. Political acumen and demonstrated ability to handle sensitive or difficult situations diplomatically, represent high-level executives with discretion, maintain confidentiality, and work effectively with diverse groups at all levels.
• Proven ability to manage complex projects, set priorities, anticipate needs, coordinate multiple details simultaneously, and follow through to successful completion in fast-paced environments. Analytical and problem-solving skills to identify problems and develop solutions.
• Demonstrated proficiency with computer systems, spreadsheets, databases, word processing, presentation software, Box, and virtual meeting platforms such as Zoom and project management tools (E.g., Smartsheet and Air table).

Preferred Qualifications

• Familiarity with UC Davis campus systems such as AggieBuy, AggieTravel, and AggieService. Experience developing and utilizing goals and metrics (e.g., Objectives and Key Results) to evaluate and improve programs or operations.
• Ability to adapt to ambiguity, uncertainty, and frequent change in support of executives and program managers.
• Experience coordinating travel and lodging arrangements; organizing meetings/conferences; and preparing/processing travel and entertainment reimbursements.

Key Responsibilities

• 55% - Project Management
• 25% - Analysis & Policy Support
• 20% - Executive Support & Operations

Department Overview

UC Davis Continuing and Professional Education (CPE) is the lifelong learning arm of the university. The division maintains the most diverse portfolio on the campus, with programs spanning pre-college, professional continuing education, workforce development, international academic and cultural exchange, and training services for corporate and agency partners. As a global leader in continuing education, CPE serves learners regionally, nationally and globally, and posts more than 55K enrollments annually making it the third largest UC Extension by enrollment. Beyond its community-facing role, CPE serves as the internal hub for online education in support of other academic units on the campus. CPE employs approximately 180 employees and draws on the expertise of approximately 1,700 instructors.

POSITION INFORMATION

• Salary or Pay Range: $69600.00 - $124200.00/annually
• Salary Frequency: Monthly
• Salary Grade: Grade 21
• UC Job Title: PROJECT POLICY ANL 3
• UC Job Code: 007398
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100% Fixed
• Shift (Work Schedule): Manager will advise
• Location: Davis, CA
• Union Representation: 99 - Non-Represented (PPSM)
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work)

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.