What are the responsibilities and job description for the Executive Assistant - Credit Investments Group position at UBS - Experienced professionals - job boards?
Do you know how to keep leaders organised, prepared and focused on what matters most. We're looking for an Executive Assistant to:
provide on-site administrative support to one executive and several leaders, including calendar management, meeting coordination, travel planning and daily operational support across time zones
manage competing priorities so leaders are prepared for meetings, presentations, client engagements and key decisions
coordinate domestic and international travel, including flights, accommodation, transport, itineraries and related logistics
create a smooth client and stakeholder experience, including meeting logistics, room bookings, technology setup, refreshments, agendas and materials
support corporate events, leadership meetings, offsites and client activities by coordinating logistics, vendors, materials and travel requirements
prepare expense reports, reconcile business card charges and support invoice processing, vendor setup, documentation and payment follow-up
act as a trusted contact for executives, colleagues, external partners, vendors and clients, ensuring clear and timely communication
handle confidential information with discretion, sound judgement and care, in line with our policies and risk standards
support special projects and additional tasks, using organisation, follow-through and problem-solving skills to help deliver outcomes