What are the responsibilities and job description for the Client Associate - Executive Assistant position at UBS - Experienced professionals - job boards?
Calendar & Scheduling Management
Coordinate and maintain the team's master calendar, ensuring efficient time allocation for internal priorities and client meetings.
Anticipate scheduling conflicts and proactively resolve them.
Manage the Building Security Submission for clients and guests
Expense & Budget Administration
Process and submit business expenses in accordance with compliance and corporate policies.
Track team budget allocations, identifying cost-saving opportunities without compromising quality.
Travel Coordination
Plan, coordinate, and execute travel coordination for team members to meet with clients across the country.
Marketing & Digital Presence
Maintain and update the team's marketing materials to ensure accuracy and alignment with brand standards.
Oversee website and LinkedIn presence, posting timely updates and managing content calendars.
Events & Engagement
Plan, coordinate, and execute client appreciation events from concept to completion.
Organize team events. Dinners, drinks, and fun activities.
Provide the team with a detailed calendar of activities