Financial Analyst

JOB DESCRIPTION

TITL

E:FINANCIAL ANALY

STDEPARTMEN

T:FINAN

CELOCATIO

N:New York, U

SAFLSA STATU

S:EXEM

PT
UBA America’sFinance Department is responsible for financial, regulatory and management reporting, as well as budgeting, performance management, business intelligence and related activities. The department has four primary focus areas i.e. Supportthe CEO in strategy development and execution, Timely and accurate provisionof MIS reports and performance management, financial accounting and Regulatory reporti

ng.
JOB SUM

MARYThis role reports to the CFO / Head of Finance Department and is responsible for expensemanagement, fixed assets management, accountreconciliations, p r e p a r a t i o n of M I S and performance reportsas well as contribute to the design and implementation of process improvement initiatives. The role also provides necessary daily support to the Department Head and acts as backs up to other Financeactivities. The incumbent of this positionshall be responsible for adhering to the provisions stated in the Employee AccountabilityPolicy Statem

ent.
ESSENTIAL FUNCTIONS & ACCOUNTABIL

ITIESExpenseManag

• ementAccountable for job performance actions, which includes decision(s) impacting position responsibilities conforming to the bank’srisk appetite and tolerancelevels as articulated in the bank's Risk Appetite & Tolerance Framework, mitigating violations or breaches to the bank’s risk appetite in the exercise of their empowerment and the achievement of desired job performance outcomes as directed by Manage

• ment.
  Accounts payable: Manage the accounts payable function, including processing paymentof all invoices in a timelym
• anner.Expense policiesand procedures: Manageaccrual, prepaid expenseand accounts payable policies, including amending procedures as required and maintaining quality up-to-date document
• ation.Track MEPs, ensure cost control and compliance with expense p
• olicy.Expense analysis: Primary responsibility for analysis of expenses, including breakdown of historical spend, trend analysis and budget variances analysis. Respond to inquiries related to expenses with quic
• k TAT.Expense budget: Primary responsibility for preparation of the annual expense budget,including presenting historical data to departments and performing analytical review on their submis
• sions.Transparency: Ensure maximum transparency in the accounting records for expenses, includingdesign of chart of accounts, GL entry narratives and QuickBooks field input - with a view to reduce TAT for inquiries and ana
• lysis.Tax information reporting: Prepare 1099s,respond to external requests, maintain records for all vendorsand ensure receiptof W-9s from all new ve
• ndors.Process improvements: Contribute to the identification and initiation of process improvement requirements related to expense management, including but not limitedto transition to the Paperless platform, converting the QuickBooks database so it supports expense analytics, expense account reconciliation and sales tax repo

rting.Fixed Assets Mana

• gementReporting: Ensure correct posting of asset acquisitions, disposals and depreciation in the GL;produce roll-forward schedules as req
• uired.Capital budget: Prepare annual capital expense and depreciation budget; monitorcapital project spendsthrough collaboration with other depart
• ments.Physical count: Ensure that physical counts are performed as per policy and is reperformed when assets are moved to new loca
• tions.Process improvements: Primary responsibility forprocess improvements related to technologythat supports the fixed assets management function, including but not limited to transition to the Sage platform, converting the Sage database so it supports capital expense analytics and capital expense account reconcili

ation.Strategy, Budgetingand Performance Mana

• gementContribute to development and periodic review of Strategic Busines
• s PlanSupport the CFO in the development of the annual b
• udget;Analytics: Assist CFO and Controller with various analysis, including budget- to- actual variance analysis, investigation of drivers of financial statement posi

• tions.
  Conduct monthly monitoring of budget achievement and prepare variance r
• eports.Analyze business performance and prepare performance management r
• eports.Monitor dormant and inactive accounts and escheatment of abandoned prop

erties.
R

• eportingDaily reporting: Produce certain daily reports including currently the d

aily CED/ Due to & from HO report, and other distributions required by the bank. Work with IT and GroupFinance to automate reporting wherever p

• ossible.Financial close: Support the Controller in the daily, month-end and year-end financial close processes, including journal entry preparation, general ledger rev
• iew etc.Other reporting: AssistController in thepreparation of internal and external reports,including financial statements, regulatory reports, budget, audit, and ad hoc reports as needed by management, Head Office or reg
• ulators.Presentations: Support CFO by producing and updating management reporting decks,including slides andgraphics f

or sa

• me.
  OtherProcess improvement: Continually assess and design procedure and process improvements that automate and/or reduce TAT of the Core Job Responsi
• bilities.Organization: Ensure that Finance materials related to Core Job Responsibilities are well-organized and easy for colleagues to follow; maintaintransparent structure of network folders, name network files thoughtfully and file paperwork
• promptly.Audit support: Prepare audit deliverables for Head Office, internal and external auditors and regulators; submit same to Controller for 4-ey
• e review.Perform ad hoc tasks as assigned by Ma

nagement.
General Respon

• sibilitiesComply with all legal and regulatory requirements for employees, including BSA/AML requirements, timely completion of compliance training, reporting of all suspicious transactions and planning b
• lock time.Protect the integrity of UBA USA by abidingby the Group Code of Conduct andBank HR and governance policies and ensuring that UBA USA operates in accordance with legal and regulatory req
• uirements.Promote and demonstrate a positive and professional work atmosphere. Maintain excellent relationship with vendors, contractors, consultants and c

• olleagues.
  Maintain a high degree of integrity, accuracy, dependability, and confi
• dentiality.Perform other tasks as assigned by management from ti

me to time.
REQUIRED SKILLS &

• COMPETENCESStrong critical thinking skills with attentio
• n to detail.Strong oral and written communica
• tion skills.Strong analytical, business writing and present
• ation skillsEnthusiastic
• team player.Intermediate Financial Accou

nting SkillsMINIMUM QU

• ALIFICATIONS
  Bachelor’s degree in accounti
• ng or financeFinancial Analyst or Accounting C
• ertificationsMinimum of Five years’ accounting experience, preferably in a US bank, Advisory and Con
• sulting firm.Experience in bookkeeping with demonstrated experience in multiple areas of finance an
• d accounting.Knowled
• ge of US GAAPStrong MS Office skills, proficient in Excel an

d Pow

erPoint.
* * *UBA America is an Equal Opport