What are the responsibilities and job description for the Administrative Assistant (English and Russian/Ukrainian are required) position at U Trust Insurance Agency LLC?
Imagine working in a company where structure is respected, initiative is valued, and every detail matters. AtU Trust Insurance Agency LLC, were building a professional, reliable team to support our operations across 31 U.S. states - and were looking for anAdministrative Assistantwho can bring clarity, consistency, and smart coordination into our day-to-day work.
This is not a narrow support role. Youll be working across all departments - from Sales to Customer Service to HR - helping different teams stay organized, on schedule, and focused. As we continue to grow, we need someone who can take ownership of the administrative flow and help the company run smoothly behind the scenes.
Who were looking for
We need someone who:
- Can manage calendars, meetings, and reminders without missing a beat
- Feels confident using Google Sheets, Notion, Zoom, and other digital tools
- Communicates clearly, respectfully, and knows when to ask questions
- Is comfortable working in a growing company with evolving processes
- Takes ownership of their tasks and understands the importance of follow-through
This isnt just about completing admin tasks - its about staying organized, preventing things from slipping through the cracks, and being a reliable part of the team.
Key Responsibilities
- Schedule meetings, manage calendars, and handle communication logistics
- Track to-dos, manage internal task lists, and help with prioritization
- Prepare documents, reports, presentations, and emails
- Support with research, data entry, bookings, and occasional special projects
- Collaborate with all teams across the company, supporting daily operations and ongoing projects
- Stay responsive and available during working hours (8 AM - 4 PM PDT)
Requirements
- 1 year of experience as an Administrative Assistant, Project Coordinator, or similar
- Confident written and spoken English (B2 minimum)
- Strong time management and organizational skills
- Proficiency with Google Workspace, Slack, Zoom, and task managers
- A responsible mindset, attention to detail, and ability to work independently
Work Setup
- Remote, full-time, long-term
- Working hours: 8 AM - 4 PMPacific Daylight Time
- Cross-functional collaboration with all departments
- Clear onboarding, supportive environment
- Room to grow into broader operational or coordination roles over time
About U Trust Insurance Agency LLC
Were a fast-growing trucking insurance agency licensed in 31 U.S. states. Our team operates globally, with a strong focus on service quality, operational efficiency, and team accountability. We dont do corporate bureaucracy - we prioritize clarity, teamwork, and real results.
How to apply
No tests or long forms just send your CV.
We review every application manually. If we believe theres a fit, well reach out to continue the conversation.
We look forward to hearing from you!