EHS / HR Administrative Assistant

Description

The TSUBAKI name is synonymous with excellence in quality, dependability and customer service. U.S. Tsubaki Automotive, LLC is an international tier-one supplier of high-speed chain drive systems to the automotive industry.  

The EHS/HR Administrative Assistant provides administrative support to the Environmental Health & Safety (EHS) and Human Resources (HR) departments. This role ensures compliance with safety regulations, assists with HR processes, and maintains accurate documentation to support organizational goals.

Essential Duties and Responsibilities: The essential duties and responsibilities of this job are included but not limited to this job description – other tasks may be assigned and expected to be performed.

Environmental Health & Safety (EHS):

• Provide comprehensive, administrative and organizational support for the entire EHS program.
• Support the overall Environmental Management System (EMS) to ensure compliance with all regulatory agencies on a local, state and federal level and conformance to the ISO14001 standard. 
• Assist with providing and maintaining appropriate procedures, policies, and forms with regards to requests made by local, state and federal regulatory agencies 
• Assist with scheduling and coordinating safety training sessions.
• Ensure all required training records have been received from employees and ensure all such records are properly filed and that all training documents are properly catalogued in the QMS systems. 
• Audit, update and maintain SDS for facilities, as well as labeling program.
• Assist with ensuring hazardous waste is shipped off-site to a licensed disposal company in accordance with State and Federal requirements. 
• Assist to maintain, file and ensure manifests are within the compliance of State and Federal regulations for hazardous and non-hazardous waste.
• Prepare reports related to incident tracking, audits, and inspections.
• Support EHS team in implementing safety programs and initiatives.
• Conduct periodic equipment and inventory inspections (example: Eyewash stations, fire extinguishers etc.)
• Maintain filing systems (electronic and physical).

Human Resources (HR):

• Encourage and support associate and manager self-service, where available. Where not available, ensure accurate and timely entry of HR data (hires, data changes, terminations). 
• Payroll-Timecard management. Work with supervisors to avoid timecard discrepancies such as time–off balances and leaves of absence. Ensure alignment to timekeeping policies. Maintain and keep track of Time & Attendance for hourly non-exempt employees to ensure compliance with all work rules. 
• Maintains personnel filing system and record retention program per company policy.   
• Assist with programs and activities such as annual benefits, open enrollment communications, year-round wellness initiatives; recognition programs for length of service, retirement; picnics, breakfasts, and charitable events.
• Post internal notices on communication boards and monitors. 
• Provide administrative support for recruitment, onboarding, and employee record management.
• Coordinate employee training sessions and maintain employee training records. 
• Respond to employee inquiries and direct them to appropriate resources.

General Administrative Duties:

• Manage calendars, schedule meetings, and prepare meeting materials.
• Prepare correspondence, reports, and presentations as needed.
• Handle confidential information with discretion.

Requirements

• High school diploma or equivalent preferred; equivalent relevant experience may be considered
• 2 -3 of administrative experience preferably in HR or EHS.
• Good communication skills, both written and verbal.
• Good attention to detail.
• Strong organizational and time management skills. 
• Excellent Microsoft Office Experience with emphasis in Outlook, Excel and PowerPoint. 
• Learning Management Software Experience and Program Design highly desired.
• Experience with OSHA Regulations and General Industry Standards
• Basic understanding of the business including key safety and environmental issues.
• Ability to work with individuals across the organization, including management and customers.
• Basic understanding of relevant local and regional regulatory and legal requirements.
• Appropriate urgency when it comes to reacting to safety concerns
• Connect well with others and possess an approachable demeanor
• Ability to put differences aside, dealing with difficult situations
• Demonstrate genuine concern for employees

Learn more about U.S. Tsubaki at: www.ustsubaki.com/careers

U.S. Tsubaki offers a competitive compensation and benefits package, including health benefits effective on date of hire, dental and vision benefits effective on the first of the month following date of hire, Paid Time Off ("PTO"), 11 paid holidays, generous 401(k) match and profit sharing, annual bonus potential, life insurance, short and long-term disability, flexible spending accounts, commuter benefits, education reimbursement, home and auto insurance discounts, and pet insurance. 

The estimated salary range is meant to reflect an anticipated salary range for the position. We may pay more or less than of the anticipated range based upon market data and other factors, all of which are subject to change. Individual pay is based on location, skills and expertise, experience, and other relevant factors. 

Tsubaki is an Equal Opportunity Employer - Minorities/Females/Veterans/Disability

PM21

Salary : $20 - $30