Administrative Specialist

Summary

You will serve as an Administrative Specialist at the GG-11 grade level responsible for providing direct support to the Commander's Action Group (CAG) Lead at Sufflock, VA.

Duties

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• You will manage and coordinate a wide range of administrative and executive support level functions.
• You will utilize administrative management and the identification and implementation of best practices in executive support services required to sufficiently advise and assist executive staff in nontechnical matters.
• You will coordinate high-level executive administrative support, answer phones, set up conference calls, and arrange video teleconferences.
• You will prioritize, develop, assemble, and review appropriate daily briefing books, memorandums, and information/read-ahead packages to facilitate productive meetings and timely decision-making.
• You will provide applicable executive summaries, interpretation of policy implications, and cogent recommendations pertaining to content.
• You will make arrangements for and greet official visitors scheduled to meet with the executive staff.
• You will make necessary arrangements for domestic and international travel for the executive staff.
  
  

Requirements

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Conditions of employment

• Must be a US Citizen.
• Must be determined suitable for federal employment.
• Must participate in the direct deposit pay program.
• New employees to the Department of the Navy will be required to successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit e-verify.gov
• You must obtain and maintain a Top Secret security clearance and access to Sensitive Compartmented Information (SCI). Failure to do so may result in the withdrawal of an offer or removal. Indicate the level and date of your clearance in your resume.
• Successful completion of a pre-employment drug test (including marijuana) is required. A tentative offer of employment will be rescinded if you fail to report to the drug test appointment or pass the test. You will be subject to random testing.
• You must acknowledge in writing that you are accepting an appointment in the DCIPS (excepted service) which does not confer competitive status, prior to appointment.
• Within the Department of Defense (DoD), the appointment of retired military members within 180 days immediately following retirement date to a civilian position is subject to the provisions of 5 United States Code 3326.
• Males born after 12-31-59 must be registered for Selective Service.
• This position may require a 2-year DCIPS trial period requirement.
• This position may be subject to polygraph examination.
• This position may require travel from normal duty station to CONUS and OCONUS and may include remote or isolated sites. You must be able to travel on military and commercial aircraft for extended periods of time.
  
  

Qualifications

Your resume must demonstrate at least one year of specialized experience at or equivalent to the GG/GS-09 grade level or pay band in the Federal service or equivalent experience in the private or public sector, such as:

• Manage and coordinate a wide range of administrative and executive support level functions and the efforts of the executive staff to ensure that all assignments, messages, and materials are correctly communicated and completed and in a timely manner.
• Oversee, prepare, and review executive correspondence to provide summaries or recommendations or to coordinate the submission and return of official documents.
• Coordinate and maintain all daily and long-range calendars, schedule video teleconferences, reserve rooms, and prepare read ahead documents/daily briefing books to facilitate productive meetings and timely decision-making.
• Make domestic and international travel arrangements for the staff by ensuring that all documents, travel orders, visas, and vouchers are properly prepared and reimbursements are submitted.
• Establish and maintain up-to-date electronic and paper file and record keeping management systems.
  
  

OR

I have a Ph.D. or equivalent doctoral degree.

OR

I have 3 full years of progressively higher level graduate education leading to such a degree.

OR

I have obtained an LL.B. or J.D. that is related to the position being filled.

Additional qualification information can be found from the following Office of Personnel Management website:

https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=List-by-Occupational-Series

Additional qualification information can be found from the following DON DCIPS policy website:

https://www.secnav.navy.mil/doni/Naval Intelligence Activity/Chapter 5 - Employment and Placement.pdf

Education

In lieu of general/specialized experience, you may qualify with the following education or combination of both education and experience:

Ph.D. or equivalent doctoral degree

or

3 full years of progressively higher level graduate education leading to such a degree

or

LL.M., if related

A transcript must be submitted with your application if qualifying using education. See Required Documents for additional information.

Education Substitution

If you are using education to meet all or part of the qualification requirements, you must submit a copy of your transcripts or an itemized list of college courses which includes equivalent information from the transcript (course title, semester/quarter hours, and grade/degree earned) in your resume. See OPM's General Policies for information on crediting education.Foreign Education: Required for vacancies with

Positive Education or Education Substitution

Education completed in foreign colleges or universities may be used to meet the qualification requirements if the applicant can provide documentation indicating that the foreign education is comparable to that received in an accredited educational institution in the United States. It is the responsibility of the applicant to provide such evidence when applying for further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html

Additional information

This position is covered by the Department of Defense Priority Placement Program.

Additional vacancies may be filled by this announcement.

A tentative offer of employment will be rescinded if the selectee fails to meet the pre-employment requirements, including failure to report to any of the scheduled appointments.

Federal annuitant information: The selection of an annuitant is subject to the Department of Defense and Department of the Navy policy on the employment of annuitants. Policy information may be found at: http://www.secnav.navy.mil/donhr/Documents/CivilianJobs/FedCivAnnuitants.pdf

During the application process you will have the ability to opt-in to make your resume available to hiring managers in the agency who have similar positions in the local commuting area. Depending on the hiring organization and the position being filled, job requirements (e.g., security clearance, travel, drug testing, financial disclosure filing, bargaining unit status, etc.) may vary. Other hiring managers filling similar positions may offer relocation expense reimbursement and/or may offer recruitment incentives for new employees, depending on funding availability and in accordance with policy. If you opt-in and are referred on a certificate, your resume will be available to other hiring managers for 180-days from the date the job announcement closes. Opting in does not impact your application for this announcement, nor does it guarantee further consideration for additional positions.

ICTAP does not apply to Excepted Service positions.

PPP applicants will be placed at the FPL, if determined Well Qualified (WQ). To receive priority consideration, the FL must be the same grade level or equivalent of the retained grade or the grade held immediately prior to separation.

All Defense Intelligence positions under the Defense Civilian Intelligence Personnel System (DCIPS) are in the excepted service by specific statue, 10 U.S.C. 1601. This position is in the excepted service and does not confer competitive status.

For more information on the DCIPS occupational structure click here.

For more information about career advancement in DCIPS click here.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

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A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.