Office Administrative Assistant

Location: Dallas, TX

Salary: Starting at $50,000/year

The Office Administrative Assistant supports daily office operations, executive administrative needs, and supports HR Team functions. This role serves as a front-facing representative of the Corporate Office while also assisting the executive leadership and HR team. The ideal candidate is organized, proactive, and adaptable, with the ability to manage competing priorities in a fast-paced environment.

Job Duties

Office & Executive Support

• Greet visitors and serve as the front-facing representative of the Corporate Office
• Maintain cleanliness and organization of breakrooms and common areas
• Order and manage office, breakroom, and facility-related supplies
• Sort incoming mail, deliver packages, and process outgoing mail pick-ups
• Coordinate with corporate office vendors and service providers
• Support building maintenance and general facility needs
• Prepare, send, and manage documents using DocuSign
• Process executive expense reports accurately and timely
• Provide ad hoc administrative and project support to executive leadership (e.g., holiday gifts, special initiatives)
• Order and coordinate lunches and catering for meetings and events
• Arrange business travel, including flights, accommodations, and transportation
• Support on-site and off-site meetings and events
• Coordinate meetings, calendars, and logistics
  
  

Human Resources Support

• Cold-source candidates using LinkedIn, job boards, and other recruiting platforms
• Support career fairs and recruitment-related events
• Step in to assist during periods of high requisition volume
• Support Home Office employee engagement and wellness events
• Order, pack, and assemble company-wide engagement materials
• Conduct Paycom audits and assist with HRIS data accuracy
• Support shadowing, contractor onboarding, and new-hire onboarding
• Assist with Open Enrollment preparation and employee support
• Perform additional HR administrative duties as needed