Program Analyst

Summary

The primary purpose of the Management & Program Analyst is to work within the Planning and Programming Section as part of an interdisciplinary team of facility planners - architects - engineers - and other project managers. This position is located in the Engineering Department at the Veterans Affairs Salt Lake City Health Care System.

Qualifications

To qualify for this position - applicants must meet all requirements by the closing date of this announcement - 05/29/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-12 position you must have served 52 weeks at the GS-11. The grade may have been in any occupation - but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year - it may not clearly demonstrate you possess one-year time-in-grade - as required by the announcement. In this instance - you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade (GS-11) in the normal line of progression for the occupation in the organization Examples of specialized experience would typically include - but are not limited to: Providing full administrative and programmatic oversight for the assigned program and functions as the subject matter expert on administrative and operational processes that support program execution - plans - coordinates and evaluates program activities to ensure effective and efficient operations - identifies operational issues - inefficiencies - or gaps in processes and develops recommendations for improvement - provides ongoing support for program-specific administrative functions - including formulating transition budgets - creating phasing - and transition plans - and facilitating ongoing communication and coordination with the Project Development Section project managers and contract officers' representatives (COR) on all building activation "fit up". Develops spreadsheets to identify furniture - fixtures - and equipment (FF&E )needs and oversee the procurement process - communicates and updates moving schedules through regularly scheduled meeting/conference calls. Plans - coordinates capital equipment - all non-recurring FF&E activities - warehousing - staging and the eventual installation of all VA furnished - VA installed (VV) and VA furnished - Contractor installed (VC) non-recurring activation items. Coordination with VA facility planners - interior designers - medical equipment planners - logistics - OIT - contracting officers and the respective services and section chiefs to successfully activate each building space and FF&E activation activities. Preferred Experience: Experience in Initial Outfitting (creating comprehensive furniture - fixtures - and equipment (FF&E) plans for buildings) - Transition planning (developing detailed plans for relocating operations from one location to another) - and Activation (bringing new or renovated buildings to full operational functionality). Possess direct hospital operations experience with a solid understanding of clinical workflows and how they integrate with IOTA (Initial Outfitting - Transition and Activation) processes to ensure seamless project delivery in healthcare environments. For more information on these qualification standards - please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Duties

• Major duties may include but are not limited to: Formulate transition budgets - create phasing - and transition plans - and facilitate ongoing communication and coordination with the Project Development Section project managers and VASLCHCS contract officers' representatives (COR) on all building activation \"fit up\"
• Develop spreadsheets to identify furniture - fixtures - and equipment (FF&E) needs and oversee the procurement process
• Communicate and update moving schedules through regularly scheduled meetings/conference calls
• Plan - coordinate capital equipment - all nonrecurring FF&E activities - warehousing - staging and the eventual installation of all VA furnished - VA installed (VV) and VA furnished - Contractor installed (VC) non-recurring activation items
• Coordinate with VA facility planners - interior designers - medical equipment planners - engineers - logistics - OIT - contracting officers and the respective services and section chiefs to successfully activate each building/space and FF&E activation activities
• Ensure that all FF&E items are accounted for within the architect/engineer (A/E) construction documents (CDs) to minimize errors and omissions during construction
• Ensure that the appropriate infrastructure - e.g. - utilities - has been incorporated in the CDs to accommodate all FF&E items prior to contract award
• Ensuring that all FF&E requirements are clearly specified within the construction documents is a top priority
• Manage the decommissioning process in terms of turn-in - repurposing or disposing of all remaining FF&E items prior to building demolition or reuse
• Coordinate with logistics - OIT - engineering and interior design regarding the disposition of all remaining FF&E items
• As a member of the VASLCHCS Space Committee coordinates and recommends space assignments to leadership
• Develops and maintains VASLCHCS Space Committee documentation both electronically and hardcopy
• Safeguards all Space Committee documents
• Responsible for the management of over 1.2 M GSF of existing program space throughout VASLCHCS locations to include CBOCs
• Maintains space assignment policy approved by executive leadership
• Manages space management activities for all eleven sites
• Develops electronic files updating all floor plans for all buildings and updates plans as space assignments changes
• Must be able to interpret CAD/BIM drawings or create new CAD/BIM floor plan files
• (BIM = Building modeling Information software)
• Well-versed in how space and operations interface to support Patient Centered Care (PCC) - Patient Aligned Care Teams (PACT) and general clinical operations
• The process of Lean Design addressing flow - efficiency and flexibility - space - team-based care - and integrated care model will be applied
• Coordinates the development of all SEPS space programs for all new construction and renovation projects to include major construction - minor construction - and NRM/Station Level projects
• Incumbent maintains current knowledge on the use of SEPS space program software
• Incumbent reviews all space programming files before submitting space program to Chief of Planning for approval
• Provides technical guidance regarding space management
• makes decisions or recommendations significantly changing - interpreting - or developing critical space management policies and program space realignment
• Presents verbally and in writing sensitive information/recommendations on complex matters regarding space management to executive leadership and makes recommendations to executive leadership
• Work Schedule: Monday through Friday - 7:30 a.m
• to 4:00 p.m
• Telework: This position may be authorized for telework on an Ad-Hoc basis only
• Telework eligibility will be discussed during the interview process
• Virtual: This is not a virtual position
• Position Description/PD#: Program Analyst/PD131900 Relocation/Recruitment Incentives: Not authorized
• Critical Skills Incentive (CSI): Not approved
• Permanent Change of Station (PCS): Not authorized.