What are the responsibilities and job description for the File Clerk position at U.S. Department of Veterans Affairs?
Summary
Serves as a Mail and File Clerk in the Health Information Management Section (HIMS) under the Health Administration Service (HAS) at the Miami VA Medical Center (MVAHCS). Responsible for the receipt - intake - collection - and preparation of health and administrative information for the document imaging process. As part of the collection process - the Mail Clerk retrieves paper records from all pertinent hospital units.
Qualifications
To qualify for this position - applicants must meet all requirements by the closing date of this announcement - 07/17/2026. You may qualify based on your experience and/or education as described below: Experience: You must have one year of experience equivalent to at least the next lower grade GS-3 in the normal line of progression for the occupation in the organization. Examples of experience would typically include - but are not limited to: Performing duties related to the receipt - intake - indexing - and transfer of information; Scanning documents; determining the urgency of a request; maintaining a record request database. OR - Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have 2 years above high school. OR - Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond high school. You will be rated on the following Competencies for this position: Customer Service Flexibility Integrity/Honesty Interpersonal Skills Reading Comprehension Self-Management Teamwork Experience refers to paid and unpaid experience - including volunteer work done through National Service programs (e.g. - Peace Corps - AmeriCorps) and other organizations (e.g. - professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies - knowledge - and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience - including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is mostly sedentary - however - some - bending - stretching - walking and lifting are required. For more information on these qualification standards - please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Duties
Serves as a Mail and File Clerk in the Health Information Management Section (HIMS) under the Health Administration Service (HAS) at the Miami VA Medical Center (MVAHCS). Responsible for the receipt - intake - collection - and preparation of health and administrative information for the document imaging process. As part of the collection process - the Mail Clerk retrieves paper records from all pertinent hospital units.
Qualifications
To qualify for this position - applicants must meet all requirements by the closing date of this announcement - 07/17/2026. You may qualify based on your experience and/or education as described below: Experience: You must have one year of experience equivalent to at least the next lower grade GS-3 in the normal line of progression for the occupation in the organization. Examples of experience would typically include - but are not limited to: Performing duties related to the receipt - intake - indexing - and transfer of information; Scanning documents; determining the urgency of a request; maintaining a record request database. OR - Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have 2 years above high school. OR - Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond high school. You will be rated on the following Competencies for this position: Customer Service Flexibility Integrity/Honesty Interpersonal Skills Reading Comprehension Self-Management Teamwork Experience refers to paid and unpaid experience - including volunteer work done through National Service programs (e.g. - Peace Corps - AmeriCorps) and other organizations (e.g. - professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies - knowledge - and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience - including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is mostly sedentary - however - some - bending - stretching - walking and lifting are required. For more information on these qualification standards - please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Duties
- Major duties include but are not limited to: Scanning paper medical records into the electronic health record
- Indexing scanned images to the correct patient - note title - encounter - consult - etc
- Performing quality control checks to assure documents entered in the electronic health record are accurate - timely - legible - complete and reliable
- Filing health information requests - requesting private and other VA medical records - and other special projects deemed by the Chief
- Work Schedule: 8:00 a.m
- - 4:30 p.m
- Monday - Friday Virtual: This is not a virtual position
- Position Description/PD#: File Clerk/PD546-08504-A Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized
Salary : $38,776 - $50,412