What are the responsibilities and job description for the Administrative Specialist position at U.S. Courts?
Summary
The U.S. Courts of the District of Columbia Circuit offer alternative dispute resolution services in selected matters to enable parties in litigation to resolve their cases. This position provides administrative and case management support to the Chief Circuit Mediator, Circuit Mediators, and volunteer mediators. This position is ideal for individuals considering law school, attending law school part-time, or interested in alternative dispute resolution.
Learn more about this agency
This job is open to
The public
Duties
Duties and Responsibilities include case management; data inputting, analysis, and management; preparing communications to lawyers and mediators; preparing reports; assisting with video conferencing; preparing and maintaining electronic and paper files; conducting internet research; scheduling and maintaining multiple calendars; coordinating with IT and other court units; and event management and receptionist duties.
Requirements
Conditions of employment
- Applicants must be United States citizens or eligible to work in the United States.
- The successful candidate is also subject to a background check and will be considered a provisional employee pending a favorable suitability determination.
- Direct deposit of pay is required.
- Employees must adhere to the Code of Conduct and are subject to strict confidentiality requirements.
Qualifications
Candidates must show experience that demonstrates:
- strong analytical, interpersonal, organizational, and time-management skills;
- ability to exercise independent judgment, multi-task, work well under pressure, and maintain a positive attitude;
- trustworthiness, discretion, attention to detail, and flexibility;
- excellent oral and written communication skills, including careful proofreading;
- ability to interact effectively and appropriately with mediators, attorneys, litigants, and the public;
- high proficiency in Microsoft Office (including Excel), SharePoint, Power BI, Microsoft Forms, Teams, and Zoom;
- skill and accuracy in database management, data entry, and performing numerical calculations;
- strong interest in learning about the federal judiciary and dispute resolution; and
- the ability to work with minimal supervision while maintaining a high level of productivity and professionalism.
Education
Candidates must have a bachelor's degree and the ability to work in a busy office.
Additional information
- Employees of the federal courts are excepted service appointments. Excepted service appointments are "at will" and may be terminated with or without good cause by the Court.
- The selected candidate will serve a one-year probationary period.
Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.
Benefits
Information about benefits is available at https://www.uscourts.gov/careers/benefits.
How you will be evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Applicants will be evaluated based on their application and an interview.
Required Documents
- Cover Letter
- Resume
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
How to Apply
Email a cover letter and detailed resume as a single PDF attachment (Attn: Human Resources) to VacancyAdministrativeSpecialist@cadc.uscourts.gov. Please include the vacancy announcement number (USCA-26-06) in the subject line.
Candidates may be asked to complete two short writing tests.
This position is open until filled. First cutoff date for review of applications is June 5, 2026.
Agency contact information
333 Constitution Avenue, N.W.
Washington, DC 20001
US
Next steps
Only those candidates who will be interviewed will be contacted. Interviews will begin immediately. Due to the large volume of applications, the court will send a letter regarding the status of an application only to those candidates scheduled for interviews. When the position is filled, a notice will be placed on the court's internet site.
Overview
Depending on qualifications.
- 0301 Miscellaneous Administration And Program
Salary : $56,478 - $101,109