Bookkeeper/office manager for Type A Construct

POSITION SUMMARY

The Bookkeeper is responsible for the day-to-day bookkeeping and administrative functions of Type A Construct. This role maintains accurate financial records, processes routine accounting transactions, supports office operations, and helps ensure the business runs efficiently. The ideal candidate is organized, dependable, detail-oriented, and committed to accuracy and excellent administrative support.

FINANCIAL RESPONSIBILITIES:

• Process accounts payable, accounts receivable, customer invoicing, and vendor payments.
• Review employee timecards and process weekly payroll.
• Reconcile bank accounts and company credit card statements.
• Track job costs and assist with monthly Work in Progress (WIP) reporting.
• Monitor cash flow and prepare monthly financial reports.
• Work with the company's CPA during month-end and year-end reporting.
• Maintain accurate accounting records, financial files, and supporting documentation.

ADMINISTRATIVE RESPONSIBILITIES:

• Support day-to-day office operations, including phones, filing systems, office supplies, calendars, and general office organization.
• Maintain employee records, onboarding paperwork, PTO tracking, and other HR administrative documentation.
• Maintain vendor files, W-9s, certificates of insurance (COIs), company licenses, insurance records, vehicle registrations, and other business documentation.
• Assist with customer and subcontractor pre-qualification packages, lien waivers, compliance documentation, and annual workers' compensation audits.
• Provide administrative support to the sales, estimating, and project management teams, including preparing reports and responding to documentation requests.
• Recommend improvements to office procedures while maintaining confidentiality of financial and personnel information.

BUILDERTREND & PROJECT COMMUNICATIONS:

• Have experience using or be well-versed in Buildertrend for construction project management.
• Use Buildertrend to review project information, communicate updates, and access relevant plans or documentation as needed.
• Stay informed on project schedules, tasks, and updates to help keep work moving efficiently.
• Communicate progress, questions, and potential issues to the Project Manager in a timely manner.

QUALIFICATIONS:

• Minimum of three (3) years of bookkeeping, accounting, or office administration experience.
• Proficiency with QuickBooks Online and Microsoft Office (particularly Excel); experience with Google Workspace is a plus.
• Strong understanding of bookkeeping principles, payroll processing, and account reconciliations.
• Experience in the construction industry, including job costing and construction accounting, preferred.
• Experience working with subcontractors, vendors, and project documentation is preferred.
• Exceptional organizational, time management, and multitasking skills with the ability to prioritize work independently.
• Strong attention to detail with a commitment to accuracy and quality.
• Excellent written, verbal, and interpersonal communication skills.
• High level of integrity, professionalism, and ability to maintain confidentiality.

Job Type: Full-time

Pay: $45,000.00 - $65,000.00 per year

Benefits:

• Health insurance
• Paid time off

Work Location: In person

Salary : $45,000 - $65,000