Administration I/Receptionist

GENERAL DESCRIPTION

The qualified candidate must understand the importance of processing confidential information. Must be able to maintain a complex system of departmental records, reports and databases.

DUTIES

• Performs a variety of administrative functions.
• Schedules appointments, gives information to callers, and takes dictation.
• Composes memos, transcribes notes, and researches and creates presentations.
• Generates reports, handles multiple projects, and prepares and monitors invoices and expense reports.
• May assist with compiling and developing the annual budget.
• Screens and directs incoming phone calls and inquiries. Provides information as well as some interpretation or department procedures.
• Utilizes Cost Point to process requisitions when receiving purchase requests.
• Places orders for office supplies.
• Handles the full cycle process of giving visitors' badges and completing paperwork for badges when necessary.
• Resolves administrative problems and inquiries.
• Maintain electronic and hard copy filing system.
• Has knowledge of commonly-used concepts, practices, and procedures within a particular field.
• Relies on instructions and pre-established guidelines to perform the functions of the job.
• Will perform other duties as assigned.
• Works under immediate supervision.
• Typically reports to a supervisor or manager.
• Other Duties as assigned

EDUCATION/EXPERIENCE REQUIREMENTS

• High School Diploma or Equivalent
• At least 2 years administrative experience
• Ability to operate standard office machines.
• Knowledge of efficient office procedures and recordkeeping practices; standard word processing, spreadsheet, database, and presentation software; e-mail systems; proper English usage, spelling, and punctuation.
• Strong organization skills
• Microsoft software experience required.
• Must have ability to multi-task and problem solve.
• We maintain a drug-free workplace and perform post offer, pre-employment substance abuse testing.

PHYSICAL REQUIREMENTS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.

• Must be able to walk or stand on level and/or inclined surfaces and sit for extended periods of time.
• Must be able to routinely climb / descend stairs.
• On occasion must be able to lift 30 pounds.
• Must be able to routinely grasp or handle objects, use finger dexterity, bend elbows / knees, and reach above / below shoulders.
• Works in a normal office environment with controlled temperature and lighting conditions

EQUAL OPPORTUNITY EMPLOYER / VEVRAA /ADA

TNC and its subsidiaries fall under ANCSA and are entitled under Federal Law to extend hiring preferences to its shareholders. ANCSA provides TNC the authority to give shareholder preference in hiring. TNC reaffirms its belief in equal employment opportunity for all employees and applicants for employment. Tyonek is an Equal Opportunity Employer and a VEVRAA Federal Contractor who affords equal employment opportunity to protected veterans and people with disabilities: Tyonek Native Corporation provides all employees and job applicants' equal employment opportunities in hiring and promotion without discrimination because of age, sex, sexual orientation, genetic information, gender identity, marital status, race, religion, color, veteran status, physical or mental disability, national origin, or any other reason prohibited by law.