Administrative Assistant

By consistently performing their duties to the required level of quality, the Administrative Assistant provides comprehensive professional administrative support to the Executive Team. This enables the Executive Team to organize and enforce accountability across the organization. Performing these duties effectively results in the entire organization operating more efficiently, ensuring we are moving forward on schedule and not missing any details. 

The ideal candidate will have a history of 5 years of professional experience excelling at these duties and demonstrating success in action. 

To be successful in this role, you must:

• Exemplify our Core Values:
• Be Excellent.
• Care Deeply.
• Innovate Always.
• Demonstrate exceptional soft skills:
• Effective Communication - Obtain important data from the organization to streamline it for the publisher. Fluent in spoken and written English.
• Resiliency - Quick to bounce back from challenges and obstacles, showcasing immense resourcefulness and adaptability.
• Proactive - Always planning ahead to assist the Publisher best and avoid obstacles to productivity and meeting deadlines. 
• Detail-oriented - Details matter in all tasks and communications. Consistency in the details is key to success in this role. 
• Assist the Executive in keeping clear and current on all correspondence, including emails, video calls, phone calls, and internal communications. 
• Assist in organizing and resolving open loops, as well as setting reminders for deadlines.
• Assist with a variety of administrative tasks, including scheduling appointments and arranging meetings.
• Assist in effectively booking travel and accommodations for a variety of work trips during the year.
• Assist with data entry, organization, and management
• Facilitate the resolution of challenges that arise within the scope of responsibilities. 
• Other duties as assigned. 

Where and When?

• This position works in-person at our headquarters at 154 Harvey Rd, Londonderry, NH 03053. 
• This is a dedicated, full-time, ongoing position working 40 hours a week. 
• Working hours are 08:00-17:00 Tuesday through Saturday, with a one-hour unified break at 13:00. 
• Paid Tryouts are available prior to starting so that you can ensure this is a position that will work long-term.

Tools and Systems We Use:

• Google Suite (Gmail, Calendar, Sheets, Docs, Slides, Forms, etc.)
• Teamwork.com
• Getting Things Done
• 7 Habits of Highly Effective People
• Adobe Acrobat Sign
• Adobe Creative Cloud
• QuickBooks Online
• Shipstation
• SKU Vault