Coordinator, Publicity

Our client, the world’s leading entertainment streaming service, is looking for a Coordinator, Publicity.

This is an on-site 3-month contract. Candidates must be able to work in Los Angeles, CA, and must not hold H-1B visa status. The hourly rate is $33.65; benefits are available through Talent Table. No C2C.
 

The Opportunity
It’s the chance to work with a publicity team across both films and series, transforming entertainment on an innovative and global platform that enables viewers to watch anytime, on any device. With more exciting entertainment titles on the way and a publicity team eager to try new methods beyond the “traditional”.

The Role
The LLO Coordinator will be key in supporting team members and campaign publicity work across multiple local-language original films and series (our international slate). Ideal candidates will have a base knowledge of the entertainment landscape and a strong passion for and interest in entertainment publicity. The Coordinator is a collaborative team player who exercises sound judgment, is self-motivated, passionate, proactive, resourceful, and flexible, and can juggle multiple and diverse responsibilities across many different initiatives simultaneously. They have an exemplary eye for organization, strong attention to detail, and the ability to make quick, wise decisions even when faced with ambiguity. This demanding and fast-moving position requires someone who has a positive attitude, takes initiative, effectively prioritizes work, and is a very strong and clear communicator.

Specific tasks will include but are not limited to:
● Update and maintain various lists, documents, and charts on the department’s Google Drive.
● Create and manage talent itineraries, and book and oversee all aspects of talent travel to ensure all activities run smoothly, including troubleshooting as needed.
● Track and update information related to our titles in a timely manner, including the news announcement calendar, timelines, press coverage, and press notes.
● Negotiate glam rates and work with agencies to ensure timely payment.
● Support junket, premiere, and press day activities, including car and glam coordination, day-of logistics, screenings, and select talent-handling duties.
● Day-to-day maintenance of title budgets, including tracking and submitting payments, balancing title funds, and submitting POs.
● Coordinate with outside agencies and vendors to track contracts and ensure timely payment, create and submit SOWs and contracts, manage PO schedules for payment, and onboard new vendors as needed.
● Service campaign assets and publicity materials to press and talent, including press blasts.
● Assign early access screeners on PIX & Media Center and troubleshoot as needed.
● Update film and series information across various internal databases and externally facing Media Center.
● Assist with scheduling and facilitation of meetings, including securing conference rooms, assisting with agendas and presentations, and coordinating audio/visual needs.
● Collate and distribute press breaks to communicate with showrunners/filmmakers and talent about breaking press beats.
● Branch outside of campaign-specific work to help innovate internal workflows.
● Work cross-functionally with teams across Awards, Multicultural, Field, Regional, Finance, Events, Social, Publishing, and Marketing.
● Read, watch, and digest traditional and new media opportunities and share them with the team.

Qualifications
The successful candidate(s) for these teams will have:
● At least 1–2 years of publicity or communications-related entertainment experience in a studio, network, agency, brand, or similar organization.
● Ability to balance sometimes nontraditional working hours (working with global teams can mean early or late meetings, and important campaign beats can often happen during evenings or weekends).
● Passion for film and TV, with a commitment to watching projects from the Client and beyond to build curiosity and appreciation for the visual art form.
● Knowledge of the entertainment landscape and enthusiasm to learn more about the business.
● A clear and concise communicator with a point of view. Must be collaborative and willing to offer a unique perspective and voice, and effectively convey complex ideas both in writing and verbally.
● Must possess strong organizational skills and be able to manage time effectively.
● Resourceful and creative problem-solving skills.
● Experience managing competing priorities, while knowing when to ask for help if needed, but confident in multitasking.
● Curious and eager to learn and improve; looking to develop their skill set and learn the fundamentals of what makes a stellar publicity campaign.
● Poised, not afraid to voice complex ideas to peers and leaders, and able to remain “cool under fire” while managing a multitude of simultaneous tasks.
● Strong self-awareness and willingness to reflect on areas for improvement.
● Ability to take action on constructive feedback and not hesitate to provide feedback to the rest of the team, including their manager.
● Proactive, and able to embody and promote company values every day.
● Given this role will touch projects across many languages, candidates who speak another language would be advantageous but not required.