What are the responsibilities and job description for the Capital Project Specialist position at Tutera Senior Living and Health Care?
Job Description
Capital Project Specialist
Tutera Senior Living & Health Care
Position Description
The Capital Projects Specialist supports the execution of capital construction and building improvement projects by providing centralized administrative coordination for the regional maintenance and development teams.
This role is responsible for organizing, tracking, and maintaining project documentation, schedules, and communication across a portfolio of projects. The position ensures that project information is accurate, accessible, and up to date, enabling regional leaders to focus on project execution.
Duties & Responsibilities
Equal Opportunity Employer. The wage and benefit information provided in this listing is subject to change. Benefits eligibility criteria must be met to enroll in available benefits.
Benefits
How Can You Benefit?
2026-17755
Capital Project Specialist
Tutera Senior Living & Health Care
Position Description
The Capital Projects Specialist supports the execution of capital construction and building improvement projects by providing centralized administrative coordination for the regional maintenance and development teams.
This role is responsible for organizing, tracking, and maintaining project documentation, schedules, and communication across a portfolio of projects. The position ensures that project information is accurate, accessible, and up to date, enabling regional leaders to focus on project execution.
Duties & Responsibilities
- Maintain and manage the capital projects master tracker, including project status, timelines, and key milestones
- Create and maintain project schedules and ensure alignment with updates from regional teams
- Organize and manage project documentation, including maintaining complete and accurate project folder
- Track invoices, pay applications, and supporting documentation to ensure proper recordkeeping and visibility
- Collect and maintain required documentation (e.g., COIs, contracts, project files)
- Coordinate communication between corporate teams, community leadership, vendors, and subcontractors
- Serve as a central point of coordination for project-related information and updates
- Support quarterly facility reporting by collecting, organizing, and distributing reports to leadership
- Communicate project timelines and updates to community teams as needed
- Maintains records of required life safety regulatory compliance
- Identify gaps in documentation, tracking, or communication and proactively resolve
- Other duties as assigned
- Attendance is an essential part of job responsibilities
- Follows established safety policies and procedures.
- Identifies and corrects safety hazards; reports safety concerns as required.
- Observes safety needs of residents as indicated in care plan.
- Wears and/or uses safety equipment and supplies when indicated and properly trained to use.
- Demonstrates job-specific knowledge of fire and disaster preparedness during drills or actual situations.
- Education: High school diploma or equivalent; additional experience may substitute for formal education
- Experience: 3 years of administrative experience supporting construction, project management, or similar environments
- Strong proficiency in Microsoft Office (Excel, Outlook, Word)
- Exceptional organizational skills with ability to manage large volumes of detailed information
- Strong written and verbal communication skills
- Ability to manage multiple projects and priorities simultaneously
- Ability to work independently and maintain accuracy in a fast-paced environmen
- Microsoft Project
- Experience working for a general contractor, subcontractor, or construction-related business
- Prior experience supporting multiple crews, vendors, or concurrent projects
- Familiarity with construction documentation, project workflows, or scheduling tools
- Requires the physical, mental, and environmental efforts as set forth in the attached Job Activity Description.
- As required to attend company training/meetings
- Regional Maintenance Leaders
- Development & Capital Projects Teams
- Community Leadership Teams
- External Vendors and Subcontractors
- Tutera Senior Living & Health Care is guided by one single purpose: To live the YOUNITE philosophy in every decision, every day. Based on genuine respect, YOUNITE is how we get to know residents and team members on a personal level. By asking about our employees’ and residents’ unique needs and preferences, we actively listen and then deliver. Do you want to work for a company where you are the driving force behind every decision made?
- Tutera offers stability; our family-owned company was founded in 1985!
- Tutera offers a competitive starting wage and amazing benefits! We take care of you so you can be a rockstar at work and at home!
- Tutera Senior Living & Health Care is dedicated to growing and developing our Tutera rockstars. Through Tutera University, every employee has the opportunity to learn new skills and become the best they can be
Equal Opportunity Employer. The wage and benefit information provided in this listing is subject to change. Benefits eligibility criteria must be met to enroll in available benefits.
Benefits
How Can You Benefit?
- Advanced Pay
- Financial Literacy Classes
- Employee Assistance Program offering Mental Health Resources, Legal Guidance, Financial Information, and more!
- Child Care Discount
- Health Insurance
- Dental Insurance
- Vision Insurance
- Life Insurance
- 401(k) for Eligible Locations
- Tuition Reimbursement
- Paid Time Off
- Holiday Pay
- Exclusive Tutera Perks
- Tutera University
- Advancement Opportunities
2026-17755