What are the responsibilities and job description for the Accounts Payable Accountant position at Turtlebox Audio?
The Accounts Payable Accountant is responsible for overseeing the full-cycle accounts payable and cash disbursement processes, ensuring accuracy, timeliness, strong internal controls, and compliance with company accounting policies.
This role requires deep experience in inventory-based environments, including landed costs, freight, and international vendor payments. The AP Accountant serves as the primary owner of AP accuracy, period cut-off integrity, and vendor statement reconciliation, while partnering closely with Operations, Marketing, and the broader Finance team.
The ideal candidate is highly detail-oriented, process-driven, and capable of independently managing a high-volume AP function in a fast-paced product-based business.
Key Responsibilities:
Inventory & Accrual Accounting
- Process and review inventory-related invoices, including freight, duties, customs, and other landed costs
- Perform thorough three-way matching
- Ensure proper classification of inventory vs. expense items in accordance with company accounting policies
- Coordinate with Operations and Supply Chain to confirm receipt and delivery terms
- Identify prepaid and accrued expenses and communicate to the GL Accountant and Controller for appropriate accounting treatment
- Ensure expenses are accurately classified to the appropriate GL account
Cash Disbursements & Payment Oversight
- Prepare and manage weekly payment runs via QuickBooks Online and bank wire platforms
- Develop and provide a weekly cash disbursement schedule to the Director of Finance to support cash flow planning
- Issue vendor payments, customer refunds, and other disbursements as required
- Assist with tax payments as directed by management
- Ensure all payments are properly documented and accurately recorded
Reconciliations & Controls
- Reconcile vendor statements to Accounting GL system to confirm completeness and accuracy
- Maintain and actively manage the AP Aging Report, resolving aged balances in a timely manner
- Reconcile AP subledger to the general ledger
- Track and manage vendor credits, ensuring proper application and reconciliation
- Proactively resolve vendor discrepancies and maintain strong vendor relationships
- Strengthen and maintain internal controls within the AP process
- Document and improve AP procedures to enhance efficiency and reduce risk
Workflow Management & Collaboration
- Oversee the AP inbox and ensure timely resolution of payment-related requests
- Coordinate with AP support staff to manage workflow, responsiveness, and accuracy
- Partner cross-functionally with Operations and Finance to ensure alignment on payment timing and expense recognition
Month-End & Audit Support
- Support month-end close related to AP, including accruals and prepaid expense identification
- Ensure clean period cut-off and accurate financial reporting
- Prepare schedules and documentation to support year-end audit and other financial reviews
- Respond to audit requests with clear documentation and explanations
Additional Responsibilities
- Identify process improvements and automation opportunities within AP
- Support special projects and ad hoc accounting assignments as requested by the CFO, Controller, or Director of Finance
Qualifications:
- Bachelor’s degree in Accounting, Finance, or related field required
- 5 years of progressive accounts payable or general accounting experience
- Required: Experience in inventory-based or product-driven businesses and processing landed costs
- Strong understanding of expense recognition, accruals, and accounting period cut-off
- Experience with QuickBooks Online or similar ERP system
- Advanced proficiency in Microsoft Excel
- Strong analytical skills and attention to detail
- Ability to work independently and manage deadlines in a fast-paced environment
What Success Looks Like:
- Clean AP aging with minimal past-due balances
- Accurate inventory and landed cost treatment
- Strong period cut-off discipline with minimal audit adjustments
- Organized, audit-ready documentation
- Predictable and well-managed weekly cash disbursement process
- Continuous improvement of AP workflows and controls
Why Join Turtlebox?:
- Be part of a fast-growing premium outdoor audio brand with strong momentum in wholesale and D2C.
- Coworkers who are as passionate about music and adventure as you are.
- Thrive in an entrepreneurial culture with room for creativity, ownership, and innovation.
- Complimentary lunch every day.
- 12 annual holidays plus Paid Time Off.
- Comprehensive health benefits & 401k matching.
- Awesome discounts to complete your Turtlebox collection!