Executive Assistant

Responsibilities

• Provide high-level administrative support to senior firm leadership
• Manage complex and frequently changing calendars across multiple time zones
• Coordinate internal and external meetings and resolve scheduling conflicts
• Manage high-volume executive communications and correspondence
• Handle complex domestic and international travel arrangements and itineraries
• Prepare presentations, spreadsheets, reports, and executive materials
• Draft and edit documents using Microsoft Office and document management systems
• Coordinate meeting logistics, conference calls, and event planning
• Submit expense reports and support billing/time-entry processes
• Partner closely with additional administrative staff to ensure seamless executive support

Qualifications

• 10 years of Executive Assistant or executive administrative experience required
• Prior law firm experience required
• Experience supporting senior executives, partners, or C-suite leadership
• Bachelor’s degree strongly preferred
• Experience with Concur, Intapp Time or similar billing/time-entry systems, iManage, and document revision tools
• Experience supporting billing and time-entry processes

Education:

• Bachelor's (Preferred)

Experience:

• Executive Assistant: 10 years (Required)
• Law Firm: 5 years (Required)