Pre-Award Specialist ( I, II, III )

Job Description

Responsible for managing pre-award activities for an assigned portfolio of grants and contracts within a Research Administration Service Units (RASU) using knowledge of grant and contract management rules and regulations, technical expertise, and analytical skills. Manages the day-to-day operations and objectives in support of the assigned portfolio. Contributes information and ideas related to areas of responsibility as part of a cross functional team. Ensures effective and efficient workflow and adherence to quality standards for staff/program and self.

Responsibilities

• Knowledge of federal rules and regulations relating to research grant and/or contract activity
• Knowledge of University policies and procedures relating to grant and contracts activity
• Knowledge of University processes, systems and offices related to and/or involved in grant and contract submission and management
• Ability to work with the pre-award specialists and solve problems, answer questions, and give guidance on pre-award activities and other grants management topics on a daily basis
• Work with colleagues/team members to jointly solve questions and challenges in their daily work
• High-level interpersonal skills in a professional environment
• Excellent oral and written communication skills
• Ability to analyze data and formulate conclusions
• Ability to learn changing technologies related to grants and contracts management
• Proficient use of computers; requires solid working knowledge of MS Office Suite (Word, Excel, PowerPoint)
• Ability to manage and prioritize multiple projects/tasks simultaneously
• Ability to create high-quality written documents
• Ability to interact and communicate with senior leadership
• Ability to work independently with minimum supervision
• Proactively resolve issues in a timely manner
• Excellent customer service orientation
• Deadline oriented; work well under pressure
• Ability to mentor personnel for professional development
  
  

Qualifications

The required education and experience for each level is listed below:

Pre-Award Specialist I

• Associate’s degree
  
  

OR

• High School Diploma/equivalent and 3 years of directly related experience
  
  

Pre-Award Specialist II

• Associate’s degree and 3 years effective work-related grants and contracts management
  
  

OR

• High School Diploma/equivalent and 6 years of directly related experience
  
  

Pre-Award Specialist III

• Bachelor’s Degree and 3 years effective work-related grants and contracts management related experience.
  
  

OR

• High School Diploma/equivalent and 9 years’ grants and contracts management experience.
  
  

Any appropriate combination of relevant education, experience and/or certifications may be considered.

• Bachelor’s Degree