Post-Award Specialist ( I, II, III )

Job Description

Responsible for managing post-award activities in support of an assigned portfolio of grants and contracts within one or more units (i.e., school(s), department, division, institute, or center) using knowledge of grant and contract management rules and regulations, technical expertise, and analytical skills. Post-award activities include regular review, reconciliation, and projection of award finances, preparing adjustments and corrections to award budgets, preparing financial reports, and at the end of the award, ensuring all financial requirements have been met and closing out the award. Interact regularly with and provide high quality customer service to faculty members conducting sponsored research. Ensure adherence to quality standards and all policies and award regulations.

Responsibilities

• High-level interpersonal skills in a professional environment
• Excellent oral and written communication skills
• Ability to analyze data and formulate conclusions
• Ability to learn changing technologies related to grants and contracts management
• Proficient use of computers; requires solid working knowledge of MS Office Suite (Word, Excel, PowerPoint)
• Ability to create high-quality written documents
• Ability to manage and prioritize multiple projects/tasks simultaneously
• Proactively resolve problems and issues in a timely manner
• Excellent customer service orientation
• Aptitude in mathematics, financial management, and/or accounting
• Deadline oriented; work well under pressure
• Knowledge of federal rules and regulations / terms and conditions relating to research grant and/or contract activity
• Knowledge of University policies and procedures relating to grant and contracts activity
• Understand and be able to apply costing rules and regulations to federally funded projects
• Understand and be able to apply federal and university rules to management of effort allocation for individuals compensated whole or in part from federal awards
• Understand financial processes and controls including the reconciliation process
• Knowledge of University processes, systems and offices related to and/or involved in grant and contract submission and management
• Ability to work independently with minimum supervision
• Ability to work with the post-award specialists and solve problems, answer questions, and give guidance on post-award activities and other grants management topics on a daily basis
• Work with colleagues/team members to jointly solve questions and challenges in their daily work
• Knowledge of the PeopleSoft Financial system, or demonstrated ability to learn complex electronic systems
• Ability to mentor personnel for professional development
• Ability to manage large volume of complex awards
  
  

Qualifications

The required education and experience for each level is listed below:

Post-Award Specialist I

• Associate’s degree
  
  

OR

• High School Diploma/equivalent and 3 years of directly related experience
  
  

Post-Award Specialist II

• Associate’s degree and 3 years of experience related to grants and contracts management
  
  

OR

• High School Diploma/equivalent and 5 years of directly related experience
  
  

Post-Award Specialist III

• Bachelor’s Degree and 3 years of experience related to grants and contracts management
  
  

OR

• High School Diploma/equivalent and 9 years’ grants and contracts management experience
  
  

Any appropriate combination of relevant education, experience and/or certifications may be considered.

• Bachelor’s Degree