What are the responsibilities and job description for the Assistant Director for the Biomedical Sciences (BMS) Graduate Program position at Tulane University?
Summary
The Assistant Director for the Biomedical Sciences (BMS) Graduate Program is responsible for overall program management of the BMS program, including day-to-day operations, student records management, coordination of the PhD program and oversight of several educational programs overseen by BMS, ensuring compliance with the registrar audit, and other tasks to ensure SACS accreditation. The Assistant Director will also be responsible for financial management and reporting, management of student payroll, labor distribution management, and processing of reimbursements. Interfacing with administrators, faculty, course directors, students and prospective students, this person will work to ensure a quality educational environment for learning. The Assistant Director will closely collaborate with the BMS Assistant Dean and Director in operations management, and will oversee other BMS staff, contributing to a highly team-based program office.
Required Knowledge, Skills, And Abilities
The Assistant Director for the Biomedical Sciences (BMS) Graduate Program is responsible for overall program management of the BMS program, including day-to-day operations, student records management, coordination of the PhD program and oversight of several educational programs overseen by BMS, ensuring compliance with the registrar audit, and other tasks to ensure SACS accreditation. The Assistant Director will also be responsible for financial management and reporting, management of student payroll, labor distribution management, and processing of reimbursements. Interfacing with administrators, faculty, course directors, students and prospective students, this person will work to ensure a quality educational environment for learning. The Assistant Director will closely collaborate with the BMS Assistant Dean and Director in operations management, and will oversee other BMS staff, contributing to a highly team-based program office.
Required Knowledge, Skills, And Abilities
- Demonstrates and desires a team approach to work
- Excellent verbal and written communication skills
- Experience with data management, with a strong ability to use and understand data collected in spreadsheets and similar systems
- Strong working knowledge of MS Office software (Word, Excel, and PowerPoint), database software and web page development/content management programs/social media
- Ability to prioritize work assignments; strong organizational skills and excellent attention to detail
- Flexibility to multitask a variety of duties, projects and programs throughout the day as well as throughout the year
- Must be willing and available to work nights and weekends during peak seasons, with occasional travel
- Excellent interpersonal skills and the ability to interact professionally with students, staff, faculty and administrators
- Ability to follow instructions and work independently on various projects under the guidance of a supervisor
- Ability to manage and impart confidential information.
- Ability to work effectively with diverse constituents, including students, faculty, staff, academic deans and senior administrators.
- Bachelor’s Degree and 6 years of related work experience, to include program management
- Master’s Degree and 3 years of related work experience to include database management, program coordination and website management experience.
- Graduate and/or graduate medical education program manager experience
- Experience in data management and record keeping at the graduate level
- Experience with Banner, Courseleaf, Ilios, ExamSoft, CommonSpot (and Drupal), Canvas, Slate
