What are the responsibilities and job description for the Project Closeout Admin (Construction) position at TUCKER CONSTRUCTION?
Department: Office
Reports To: Construction Manager
Status: Full-Time, Non-Exempt
About the Role
We are seeking a highly organized and detail-oriented Project Closeout Admin to join our team. In this role, you will assist Project Managers with the administration and coordination of closeout procedures for multiple construction projects. You will play a key role in ensuring all documentation, compliance requirements, and pay applications are completed accurately and on time.
The ideal candidate is proactive, assertive, and driven—someone who takes ownership of tasks, keeps projects moving forward, and ensures nothing falls through the cracks. You’ll need to be able to motivate others and follow up consistently while maintaining a friendly and professional attitude that helps drive the team to complete each project with excellence.
Key Responsibilities
Coordinate and manage the closeout process for civil construction projects
Collect, review, and submit closeout documentation (warranties, as-builts, operation manuals, compliance certifications, etc.)
Track and follow up on punch list items, outstanding change orders, and required submissions
Facilitate monthly pay applications in coordination with Project Managers and Accounting
Maintain closeout logs, project records, and provide status updates to leadership
Support document control, filing systems, and compliance tracking throughout the project lifecycle
Assist with audits and contribute to process improvement initiatives
High school diploma or equivalent; background in construction, engineering, or architecture is a plus
3–5 years of experience in a related field or position
Strong verbal and written communication skills
Excellent attention to detail and organizational skills
Ability to work independently as well as collaboratively within a team
Proficient in Microsoft Office; experience with project management software (such as Procore, Sage 300, or Microsoft Project) preferred
Benefits:
Health, vision, dental, and life insurance.
401K retirement
Competitive hourly wages
Paid weekly
Direct deposit.
PTO
Company Culture: Join a fun, family-oriented company that prioritizes internal growth and offers opportunities to build a rewarding career. We foster a supportive environment where you can create a better future for yourself.
Tucker Paving, Inc. is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.