What are the responsibilities and job description for the Office Manager/ Bookkeeper position at Tryst Hospitality?
About Us:
Tryst Hospitality, founded by Tristan Schukraft, is redefining LGBTQ travel and nightlife. Tryst Hotels is the first luxury gay hotel brand, with properties in premier destinations including Fire Island, Rio de Janeiro, Puerto Vallarta, Provincetown, Wilton Manors, Chicago, and San Juan. The company also operates iconic venues such as The Abbey in West Hollywood, The Crown & Anchor in Provincetown, Circo Nightclub in San Juan, and The Blue Whale and Pavilion in Fire Island Pines. As part of Tryst Hospitality's portfolio, The Pines is undergoing a bold transformation that honors its legacy while setting new standards for hospitality and community.
We are seeking a detail-oriented and organized Office Manager / Bookkeeper to support seasonal operations at Fire Island Pines. This role is ideal for someone with strong administrative and bookkeeping skills who thrives in a dynamic hospitality environment. You will ensure smooth office operations, accurate financial recordkeeping, and reliable support for management and staff.
Flexible scheduling, including evenings, weekends, and holidays, is essential to meet the demands of the hospitality industry. During the summer season, this position will require availability from Thursday to Monday to align with operational needs. In the fall and winter months, workdays and hours may be adjusted based on operational requirements.
Key Responsibilities:
Bookkeeping & Financial Support
- Record daily transactions and maintain accurate ledgers
- Manage invoice processing and vendor payments
- Support payroll preparation and timesheet tracking
- Support month- end close, audits, and reporting deliverables
- Prepare weekly financial performances reports
Office Administration
- Manage office supplies and basic administrative tasks
- Coordinate schedules and communications with staff management
- Maintain organized filing systems (digital and physical)
Cash & Revenue Handling
- Support cash handling and reconciliation processes
- Prepare deposits and track daily revenue reports
- Oversee daily POS revenue reporting
- Reconcile ticket sales and event revenue
Operational Support
- Provide administrative assistance to General Manager
- Ensure smooth day-to-day office operations in a fast-paced environment
Qualifications:
- Prior experience in bookkeeping, office management, or administrative support
- Strong organizational skills and attention to detail
- Proficiency with basic accounting software and Microsoft Office/Google Suite
- Ability to work weekends and adapt seasonal demands
- Comfortable working in a hospitality environment with high guest interaction
How to apply:
Interested candidates should submit their resume and a cover letter outlining their relevant experience and vision for the role to HR@trysthospitality.com.
Equal Opportunity Statement
- Tryst Hospitality is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All applicants will be considered without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability.