What are the responsibilities and job description for the Office Administrator/Bookkeeper position at Dellapolla Landscape and Masonry?
Overview
Oversee daily administrative operations for a landscape/masonry company, serving as the central link between clients, crews and management. Key duties include scheduling crews managing client communication, processing payroll/invoicing, and maintain project documentation. This role ensures efficiency and high-quality service in a fast-paced environment. Compensation based upon experience.
Responsibilities
- Manage day-to-day tasks, front desk operations, answer phones, handle communications and maintain organized files for contracts and permits.
- Perform bank reconciliations, account analysis, and general ledger reconciliation to maintain precise financial records.
- Process accounts payable and receivable, including invoice entry, payment processing, and vendor communication.
- Prepare journal entries, conduct balance sheet reconciliation, and handle double-entry bookkeeping to ensure the integrity of financial statements.
- Assist with payroll processing, tax filings, and governmental accounting requirements to ensure compliance with relevant regulations.
- Maintain organized records of all financial transactions and administrative documents while supporting office operations such as scheduling, correspondence, and supply management.
- Work directly with the Principal and assist with his day to day tasks.
- Maintain all business licenses and insurance information.
Experience
- Proven experience with accounting software such as QuickBooks; familiarity with financial software is essential.
- Demonstrated ability to perform bank reconciliations, account reconciliation, and balance sheet reconciliation accurately.
- Skilled in accounts payable/receivable management, journal entries, and general ledger accounting processes.
- Excellent organizational skills, ability to handle multiple priorities efficiently. This role offers an engaging environment where your expertise will directly impact organizational success.
- Proficiency with Microsoft Word/Excel/Outlook
- 5 years of administrative leadership.
- Ability to read CAD is a plus but not required.
Pay: $25.89 - $31.18 per hour
Benefits:
- Health insurance
- Paid time off
Work Location: In person
Salary : $26 - $31