What are the responsibilities and job description for the Inventory and Systems Manager position at TrustCare?
Your Role
As our Inventory and Systems Manager, you’ll be the go-to person for ensuring our clinics have what they need—when they need it. From managing supply levels and vendor relationships to optimizing the systems that power our workflows, your work will directly support the care we provide every day. You’ll lead a small but mighty team, drive continuous improvement, and help make sure our operations are as smart, cost-effective, and reliable as the care we deliver.
If you're a proactive leader who loves to stay two steps ahead and thrives in a fast-paced, mission-driven environment, we’d love to meet you.
What You’ll Do
- Monitor and manage inventory across all TrustCare locations to ensure clinics are well-stocked and ready
- Oversee timely distribution of supplies to keep operations running smoothly
- Maintain accurate inventory tracking systems—because every item counts
- Develop and implement protocols to reduce loss, waste, and inefficiencies
- Evaluate vendor pricing and performance to ensure cost-effective purchasing
- Keep clear, daily records of orders, invoices, shipments, and supply trends
- Lead and support your team with a focus on communication, accountability, and growth
- Collaborate with other departments to align on inventory needs and system updates
- Improve existing operational systems and help implement new processes that boost efficiency
- Analyze data to make informed decisions and generate reports for leadership
Position Details & Work Environment
- Type of Role: Full-Time, Salaried, Exempt
- Schedule: Monday–Friday, 8:00 AM – 5:00 PM
- Work Environment: Office and clinic settings with regular physical activity
- Must be able to walk, stand, kneel, reach, push/pull, and lift up to 50 pounds occasionally
- Travel required for site visits and supply distribution
Other Duties
This job description is intended to highlight the core responsibilities of the role, but we’re a team—and sometimes that means stepping outside the usual to pitch in where needed. Duties may shift as our needs evolve.
Qualifications:What We’re Looking For
- A natural leader with strong organizational instincts and attention to detail
- Excellent communication skills—you keep people informed, aligned, and on track
- A collaborative spirit with the ability to build strong cross-functional relationships
- A creative problem-solver who can adapt and adjust as our needs evolve
- Tech confidence—you’re comfortable navigating digital systems and platforms
- Someone who’s excited by the behind-the-scenes work that powers great healthcare
Qualifications to Shine
- 2 years of inventory and purchasing experience (healthcare preferred)
- 2 years of supervisory or team leadership experience
- Strong working knowledge of Microsoft Office (especially Excel)
- Comfortable with systems evaluation, reporting, and basic data analysis
- Associate degree in business, healthcare, or a related field preferred
- Valid driver's license and ability to travel between clinic sites as needed