HR Coordinator

SUMMARY

Responsible for the coordination and administration of various Human Resources functions/programs.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Creates and maintains employee files to document personnel actions and to provide information for payroll and other uses.
• Assist with the processing of employment applications, screening applicants, references, security checks and any other employment needs.
• Administers and generates personality test using Predictive Index website.
• Responsible for filing and maintaining files up to date.
• Assists in the preparation of training materials including and not limited to New Hire Orientation.
• Works with the HR Manager to ensure I9 compliance and other federal and state compliance tasks.
• Oversee Paycom user access information
• Assist and help facilitate employee recognition events.
• Enter new hires in Time and Attendance system.
• Provides verification of employment to inquiring parties.

• Distribute internal mail and / or forms to other department and offices.
• Maintain inventory of office supplies and forms and management supplies budget
• Process and maintain accurate records of name tags, lockers and parking transponder.
• Prepare and mail employee birthday cards monthly.
• Maintains numerous bulletin boards with up to date information.
• Conducts locker audit on a quarterly basis.
• Must be able to multitask

• Answers telephones, types, files, sends faxes and photocopies information.

• Other duties and responsibilities may be assigned.
•  The employee is expected to work in other areas of the hotel when needed to assist operations to perform job duties not necessarily contained in this job description.

EDUCATION / EXPERIENCE

The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Two to four years of college education in related field.
• Prior administrative related experience

REQUIREMENTS

• Physical demands
  • While performing the duties of this job, the employee is frequently required to sit, stand, walk, talk and hear
  • The employee is frequently required to use hands to finger, handle, or feel objects, tools, or controls
  • Position may require reaching with hands and arms
  • The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl.
• Communication
  • Ability to communicate, both verbally and written, effectively with employees, vendors and visitors to human resources.
  • Must read, write and speak the English language fluently
  • Knowledge of Spanish or Creole helpful
• Computer skills
  • Strong Microsoft Office skills with emphasis on Word, Excel, Power Point.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those that an employee must be able to handle to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform in this environment.

Noise level in the work environment is usually moderate.