Administrative Assistant

Administrative Assistant 

We are hiring a highly organized Administrative Assistant professional to join our client’s team in Kent, WA. This role provides direct support to executive leadership while assisting with HR operations, sales coordination, and day-to-day administrative functions within a fast-paced manufacturing environment. The ideal candidate is detail-oriented, proactive, and comfortable balancing multiple priorities across departments.

Compensation: $21 – $25/hr DOE
Schedule: Monday–Friday | 7:30am–4:00pm
Location: Kent, WA

Responsibilities:

Executive & Operational Support

• Manage executive calendars, meetings, and communications while supporting daily business operations
• Coordinate travel arrangements, client meetings, site visits, and company events
• Prepare reports, presentations, proposals, and internal communications
• Track projects, deadlines, and departmental deliverables
• Serve as a liaison between leadership, employees, vendors, and clients
• Maintain confidentiality when handling sensitive business and personnel information
• Assist with budgeting, expense tracking, and invoice processing

Human Resources Support

• Assist with recruiting efforts, including job postings, interview scheduling, and candidate communication
• Coordinate onboarding activities, orientation scheduling, and new hire documentation
• Maintain employee records and HR systems accurately and confidentially
• Support payroll and benefits administration through data entry and updates
• Respond to employee questions regarding policies, procedures, and benefits
• Assist with employee engagement initiatives, safety training coordination, and compliance tracking
• Support performance review processes and employee development tracking
• Coordinate offboarding processes and exit documentation

Sales & Customer Support

• Provide administrative support to the sales team, including preparing quotes, proposals, and presentations
• Coordinate incoming sales inquiries and maintain follow-up tracking in CRM systems
• Communicate with clients regarding project timelines, order status, and scheduling updates
• Assist with order processing and ensure accuracy between sales, design, and production requirements
• Maintain customer records, pricing information, and sales documentation
• Support showroom coordination, sample requests, and marketing material distribution
• Assist with trade shows, client visits, and product demonstrations
• Collaborate with production and design teams to ensure smooth project handoff and workflow

Requirements:

• Previous administrative assistant, executive assistant, HR support, or office coordination experience preferred
• Strong organizational and multitasking skills in a fast-paced environment
• Excellent verbal and written communication skills
• Proficiency with Microsoft Office Suite and general office software
• Experience with CRM systems and HR/payroll systems preferred
• Ability to maintain confidentiality and professionalism at all times
• Strong attention to detail and problem-solving abilities
• Ability to work independently and collaboratively across departments
• Reliable transportation and ability to commute to Kent, WA

Benefits:
On the temp-to-hire program, you will have access to a basic MEC plan

TruFit Staffing is an equal opportunity employer and does not unlawfully discriminate on the basis of race, sex, age, color, religion, national origin, marital status, veteran status, sexual orientation, or any other basis prohibited by federal, state, or local law. TruFit Staffing is an ALE and offers a Minimum Essential Coverage (MEC) plan in compliance with ACA rules and regulations.